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An entrepreneur always wants to keep his business operations up and running. Today, automation is echoing everywhere to update all operations with it so that delays, inconsistencies and inefficiencies can be battled out.

Many big companies have been greatly going with this practice. They have embraced it partly or completely, harnessing the best business transformation services

But believe me, it’s no rocket science.  You can also have it in place to look after your operations. Moreover, you can take it to the pinnacle with some small but effective ways to transform business operations with automation.

Here are the most effective tips:

  • Automate Calendar of Tasks to Remind

Calendar can change the way you take on operations. You can save dozens of hours every month by keeping a perfect track with recurring reminders.

Time of completion, delivery and update is significant. It affects your team’s ability to hit the target if you analyse it every time with focus. You can find many flaws, their reasons and opportunities to improve efficiency through this analysis.

So, how do you remind vital time and dates?

Manually doing it can take you a decade back, when scheduling was done on paper. Would you like to stand behind your competitors who are way more automated in their operations?

For sure, you want to stay up front in the leading role. Automating calendar can help you a lot. You can set every deadline on it so that you can keep important dates and time into account while carrying out ongoing responsibilities. 

You can start up with setting daily reminders for any task in your sheet that is approaching its deadline. Make sure that your all departments follow this automation trick for their workflow. Then, specify the condition with it, such as completed task or pending task, and till what time it should be completed, for instance- in the next two days, today or in a month.

Add who is going to take charge of what task. You can create a predefined checklist of tasks also and integrate it the calendar.

  • Put “Status Updates” on Automation

Do you still call your team leads and managers in meetings to discuss about the status of the aligned tasks?

This offbeat practice takes hours in discussion. Even if you are asking it on emails, you spend hours on it every day. How is if you spend an hour every day in accessing the status? 

Certainly, it will be 30 hours or 3 to 4 days a month in all, which you have wasted on doing something that can be possible on some clicks.

Call transparency in place by automating status updates. You may have multiple stakeholders working together. They would be accountable for their assigned tasks, which you need to tap.

Instead of meetings and emailing, create a smartsheet wherein scheduling status and its tracking could be visible in the real-time. This can be possible in Google spreadsheet that has some advanced features to call updates in the real time from the one who is working on it.

You can also plan a smart dashboard wherein status from all departments and each employee can assimilate at one place. Your developer can put conditions there so that you can check them department-wise.

  • Streamline Approvals To Remove Bottlenecks

Congestion is not good. Bottleneck is also a congestion, which clogs a production system. It suffocates a department or an authority with workloads, whereas the other department or authority does not have much of work to do.

In short, it brings a kind of imbalance in the business operations. The equilibrium is needed here to optimize and streamline approvals. But, bottlenecks breed inefficiencies, which cause delays and higher production costs. 

Approvals are in a key role when it comes to keep an operation up and running. But, it signs off because of unplanned delays. Automate approvals in all workflows so that you can streamline both, the requests for approvals and how to follow-up for approvals.

Define such an automated approval system wherein requests go out at the appropriate time. You can set a particular date and time for it.

Automate prompting system also, which notifies the receiver that the contextual information has been dispatched. For the approver, there should have a button either to accept or decline the request. It would speed up the subsequent procedures. Make sure that this system will directly get flashed on the dashboard of delegation authority so that it can see and take corresponding decisions. 

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