We’ve officially entered workplace event season! Going into spring and summer, offices everywhere start to plan more events. They may be planning all-company meetings, team-building events, team outings, client events, or community events. These events can bring together everyone at the company—and so many more.
Of course, with an event comes planning. There can be a lot of moving parts to coordinate, including the food. How are you going to feed the team, clients, community, or anyone else who may get an invite? Thankfully, there are top-notch corporate catering options ready to help. As you start looking ahead to your company’s next event, here are a few tips to help coordinate the catering.
Get a (Mostly) Accurate Headcount
This step can be easily overlooked in the event planning process. You or your planning team may have a rough idea of how many people to expect, but a rough idea can spell trouble when it comes to catering. You can easily end up with too little or too much food. Too little food can leave you with grumpy guests and too much can leave you with excessive food waste.
It can be worth taking the time to get an accurate headcount. It doesn't have to be 100% accurate, but a solid estimate can save you a headache later on. For company-specific events, have team members RSVP via email, Google Forms, or a similar platform. You can also send out forms to clients for a client event. Pro tip: inform clients ahead of sending the RSVP email to expect an RSVP email from your company.
Planning community-facing events can be a little tougher. If you have data you can draw on, make the most of it. Consider factors like the size of the community, demographics, and the type of customers you serve. This may be one situation where it can make sense to order more food than you think you’ll need.
Anticipate Potential Dietary Needs
When feeding a larger group, it’s always good to have a few dietary alternatives on hand. Many caterers offer alternatives, such as vegetarian, vegan, or gluten-free options. If you’re catering Indianapolis events, as an example, you might order a sandwich package from PROX Salads. Because they already serve vegetarian and vegan items, you can easily note it when you order so they can include those items in the quantity you want.
Order in Advance and Specify a Delivery Time
A major company event can mean a large catering order. This can be the kind of order you want to put in well in advance. As soon as you have a headcount estimate, go ahead and submit your order—even if the event is still weeks out. This can give the caterer a heads-up on what to expect and help you avoid any day-of surprises. When you submit your order, you can also specify a delivery time. This can make it easier to get things set up and organized.
About ezCater
When it’s the middle of the workday and lunchtime hits, turn to ezCater. ezCater is partnered with over 100,000 restaurants and caterers across the United States. They’ve forged partnerships with many beloved local establishments, along with many national favorites. No matter what kind of cuisine you’re craving, you can find it in minutes. Plus, with ezCater’s range of tools, you can customize your food search. Find options based on your company’s headcount, budget, dietary requirements, and more. ezCater is also a great option for businesses looking to add a catering perk to their roster of company benefits. You can turn to ezCater for everything from catering Columbus Ohio team member lunches to discovering the latest Portland catering options for your upcoming all-hands meeting.
Get ready for your next big workplace event with https://www.ezcater.com/
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