With the current wave of Omicron, a new COVID-19 variant, public places like workspaces are back to strict and heightened health protocol observation. Despite the pandemic, many businesses have adopted a different work setup style to maintain their goals. 

These work arrangements include the remote work setup and the hybrid work system. And since not all jobs are accessible anywhere, they go, office spaces are still the usual core place of any business. 

As the expectancy of possible rise or fall on the number of clients, facility managers need to consider how they can effectively use their vicinity. For that, small workspaces like local clinics, hair salons, and rented offices need space management to utilize every area of their business.

Benefits of Facility Scheduling System to Small Space Offices

It is possible with the help of space management software. It is an application program that allows business organizations to keep track and manage their office spaces and resources. Furthermore, here is how beneficial this space utilization process is in high-traffic workplaces in response to the current situation. 

#1 It promotes digitalized work log and client booking

Since high-traffic workplaces need to accommodate a limited number of individuals to observe the CDC protocols, a digital process of work log-ins and client bookings can avoid the crowd from coming into the office at once.

 This workspace optimization integrates with a booking software that allows the employees and visitors to have a systematized procedure before entering the business area. 

They can either schedule their bookings through their devices or lobby kiosks ad hoc. As for the business owners, this digitalization helps them monitor their workers and efficiently track the number of their daily clients or visitors. And when they leave the area, they can also automatically checkout through the same platform. The process allows everyone to maintain the capacity limit of the workplace. 

#2 It maintain social distancing and observing health protocols

Since the primary purpose of space management is to utilize every area of the business place, it is possible to do it while maintaining the health policy. The incorporated software allows business owners to observe social distancing in the vicinity to limit the number of individuals. 

For example, businesses that only rent a specific office space within a rental building can efficiently schedule their designated workers on a particular day. And to ensure that their respective workers are following the scheduler, they can check it directly through the application. And for the businesses that require systematized scheduling for clients, it avoids overbooking since it will reflect the capacity allowed through the booking software. 

Another thing with observing space management with the software's support is a unique feature like thermal scanner and mask detection. To effectively apply space optimization within the business area, acquiring a scheduler with these COVID compliant features is better.

It will help small businesses to save resources like automating thermal scanning and mask detection, instead of assigning someone to check everyone's temperature and individuals who fail to wear their face masks. On the other hand, it is easy to track everyone if an outbreak happens since the software stores visitor and staff data in the cloud. 

#3 It supports systematic room and equipment utilization

The ability to practice resource reservations avert the chances of crowd and misunderstanding within the staff. For businesses that need a room reservation like small inns, it is still advisable to use space management software to check rooms' availability and longevity systematically.

It enables the owner keep on track and notify the duration of the customer's usage. Also, if a particular situation needs to check the customers, it is hassle-free because it is stored and arranged digitally. 

As for the equipment utilization, since the software supports with lobby kiosk, the reservation is more accessible. Given that the business is a computer rental service, customers can now reserve through the digital booth, which will show the options depending on what the business place offers.

The owner can always customize their booking software through a custom programming service with the help of the software administrator. Thus, this will avoid confusion to customers while streamlining an effective utilization of equipment. 

#4 It assists an automated sanitation procedure

Of course, another main procedure of maintaining a COVID-free space is careful sanitation operation. The management software integration allows the owner to automate the cleaning schedule. Instead of the usual cleaning time scheduling, the owner can notify its team member or the designated cleaning team if a specific area needs sanitation. Hence, it ensures space optimization and utilization.

Steps in Choosing and Implementing a Space Management Software for Crowded Offices

Step 1: Choose your space management software. Investing in this software, also known as coworking room scheduling software, helps your business. It streamlines a systematized process such as bookings, check-ins, resource utilization, features that comply with the mandatory health protocols. 

Some software providers offer custom programming services that allow businesses to select additional features and functions depending on their business needs. So before deciding on your software provider, always consider if it can cater to all of the necessary things for workspace management. 

Step 2: Integrate the chosen space management software with the existing office network. The business owner has already decided on a specific software provider; they need to book a schedule and get an excellent technical support team. The chosen provider will then set an appointment for the product demo, installation of the program, and training plans for the team members.

Step 3: Enforce the team member to learn and use the booking software. Also, if the business requires a client-booking operation, let them know and normalize its use for a future transaction. To gain the total effectiveness of the application is to normalize the target users to use it. It will allow the owner, employees, and clients to enjoy a more systematized and safe business place to engage. 

Step 4: Use the gathered comprehensive data for a business assessment. The great thing about this management software is that it stores all the collected data into the cloud, whereas the owner can get a comprehensive report and use it for business realization and plans. Hence, it will serve as a guide for further assessment on things that the business place needs to consider from improvements and areas that need to be maintained and removed.

The mutation of the Coronavirus proves that it will change lifestyles, behaviors, and businesses. High-traffic places like small businesses need to adjust using the proper space management with the right booking software. Hence, workplaces should consider technology in maintaining business goals despite the enduring situation.