In an organization, keeping track of every process is one of the leading and essential tasks to perform. The requirement of this process increases when the colleagues and team members are working remotely. Microsoft Planner helps users to have control over the process and tasks going on currently under any project or mission. This article will give you an introduction to the MS Planner.
MS Planner an application that uses the Kanban Style to perform the management task in the system. This application aims to control remote workers or large teams. It helps users in the organization, assigning, tracking, and managing purposes when it is hard to have a discussion in personally.
Note: This application is limited to the controlling of the Office Group application. So, if you are thinking of creating the plan for the work, then make sure the application used to execute that plan belongs to the Office group.
When you or any user generates a plan, then you will have a new group that belongs to that plan. This new group works likes any other in Office 365. Here, you have the option to add any existing group, which will save you a lot of time and effort to create an entirely new group. This group will have its site for the SharePoint, OneNote, and some other applications like any other group in Office 365.
With the help of MS Planner, you don’t have to work on underlay the group models. Users can create the plan, add members, and keep watch on the progress in the interface of Planner. Users don’t have to work on the management of Office 365 to perform the mentioned tasks.
Planning for the Task
If you wish to create a new task in the Planner, then you have to follow these steps:
- Go to Tasks.office.com and login to your account.
- Tap on the option “New Plan” on the left side of the navigation menu.
- Now, enter the name for the plan.
- Choose whether you want to create a Private (secret) or Public Plan (these plans will be visible to everyone in that organization.)
Every task that has planned and performed here is in the form of KanBan Column Structure, which shows the list in the Vertical groups named “Buckets.” Here, you have the option to add and remove as many buckets as you like and need.
Firstly you have to give the name of the task, so tap on the desired bucket and give the name as per your requirement or need. Here, you have the option to select the due date and the specific user for the task. If you assign any users in your team with the bucket task, then they will have the notification about the task and due date (if specified.)
After you have created the task, then you have to tap on the Expose Option. Here, users will be going to have the option to create new notes, comments, attachments, and the checklist.
Users have the option to indicate the priority of the task and its current progress with different colors and proper percentage indication. For color differentiation, you have the option on the right pane. There you can see the color label from the screen onboard, select the label, and add it to the task. If you wish to change the name of the label, then you have to click on the name of the label and enter the desired name. These distinguish names helps users to get an idea about that specific task.
Elina John is a self-professed security expert; she has been making the people aware of the security threats. Her passion is to write about Cyber security, cryptography, malware, social engineering, internet and new media. She writes for Mcafee security products at mcafee.com/activate.