Easy solution for How to save email from Office 365 webmail to desktop

If you are looking for the best solution for How to save email from Office 365 webmail to desktop then we are here to provide you with the best possible solution.

Query: How do I save an email from webmail to my desktop?

To solve these types of queries, we are here to suggest 3 best solutions to solve the problem for saving Office 365 email to desktop. 

In this advanced era, users always want to learn new skills by exchanging or saving data to a new location. As Office 365 is a popular cloud based application. Most of the users want to copy their Office 365 database to another platform due to several reasons. Here we discuss the method to save the Office 365 database to Desktop. 

Manual techniques for How to save email from Office 365 webmail to desktop

Here we discuss three manual methods for Office 365 save email to desktop are:

Method 1: Saving Office 365 emails to PST

For this transfer, users must be sure that their Office 365 email client must be configured with an Outlook email client. The steps are discussed below:

  1. Initially, configure the Office 365 account with Outlook application.

  2. Move to File > Import & Export.

  3. Then, access Import & Export Wizard.

  4. Now, choose the export option

  5. Then, choose the Outlook data file to transfer the mailbox to a PST.

  6. Hit the Finish option to start the export process.

Method 2: By converting Office 365 email to HTML format.

Steps for the procedure are:

  1. Initially, Open the mailbox folder that contains the email file.

  2. Then, Move to File >> Save As.

  3. Then, the file explorer tab will appear. Select the destination folder where the email files need to be saved.

  4. Rename the file &  use drag & drop, select HTML

  5. Then, click the Save icon 

  6. Now, repeat this procedure for every particular email

All the above two manual methods require technical knowledge & if the user is nontechnical then it would create trouble to process all the above steps. In this manual method if any steps miss out then there might be fear of data loss or data corruption. Therefore, I would also suggest a professional solution. Next, we describe the professional approach for How to save Office 365 to Desktop.

Method 3: By using a professional utility approach

The steps discussed below:

  1. Launch & Install the Office 365 backup & restore tool.

  2. Select the backup option icon

  3. Open your Office 365 account & Press the login button.

  4. Choose the files & folders to export. Select the saving destination.

  5. You can also apply a date range filter(if wanted).

  6. Now you are able to save the Office 365 files.

The GUI of this tool is user friendly & the tool is available for all windows or Mac versions.


In this blog, we have shown you the manual technique for “How to save email from Office 365 webmail to desktop”. As manual methods are slow to execute, we also suggest professional methods.  We think this little much of information helps you to choose the best method.










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Written by saurabh jha


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