You can keep your life arranged and in order with little effort, but when it comes to arranging your documents, things seem to get tougher, don’t they? Whether you are running a small business or a very large organization, working for an insurance firm or taking up the job of a clerk in some organization, even if you are a student, there are chances that you will be having lots of documents with you and there are chances that you might find it tough to arrange all these documents in order. It is even tougher to keep them with you always and have access to them whenever needed. Thankfully, many software have made it easy. In this article, we are going to talk about some of the best document management software packages which are surely going to help you to keep your important documents safe and within your reach every time.
Dropbox is one of the most popular and effective software which helps you in managing both traditional and multimedia documents, and also lets you edit your documents if needed. If you are running a business and need to share documents among your staff, this software allows you to do that with its Account Transfer Tool and Team Folder Management. Along with Optical Character Recognition (OCR), it comes with Dropbox Showcase and integration with over 300,000 third party apps and live support from Dropbox. You can use its Remote Wipe feature to instantly clear your files from the device if that is stolen or hacked because it is able to sync across devices and platforms. This app comes for $12.50 and $20 per month and offers flexible storage plans.
This software with features like Two-Way Sync and Clean Organization comes at a cost of $5 per month and also offers a 15-day free trial. You can easily store large files such as videos, folders, and complete databases on the cloud securely and can also upload them in bulk, even from your e-mail or scanner directly. Its auto-backup service keeps your files safe. You can also create a group to share files with multiple users at a time and you can collaborate with different team members using the in-app chat feature.
You can scan and make your files digital instantly with this software, and also send it in multiple formats with password-protected links, along with categorizing and locating your files easily. It has got a powerful search feature and you can find the desired text in any file, located in any folder. Features like Workflow Management, in-built templates, and File Requests make it an organized and desirable software. Subscription of this expensive software starts at $15 per month and goes up to $199 per month. This has many appreciable features like end-to-end encryption, E-Signature requests, responsive tech support, integration with third-party apps, and much more. It also offers you a free demo.
Adding an additional security layer this software offers on-premise document storage and can be subscribed at the price of $1200 for a lifetime or $500 per year. Its powerful security through AES-128 bit encryption, easy import of files by dragging or copy-pasting, flexibility in merging documents along with easy organization makes it a good software overall. With this software, you can print documents directly from the drive and can easily collaborate in teams.
FileHold is affordable and easy to install. You can do all the basics like scan, store, and index with this software. Its file management makes you more efficient by differentiating your daily tasks with files. Courier is another key feature and a secure method of sending documents that sends proof of delivery and notifies the recipient through e-mail with a link to the document in their inbox. It offers you multiple browser support and also comes with a capable smartphone application. You can do all the required things to manage your documents with this software, only its interface needs some improvements, which is challenging to understand.
There are also many more powerful document management systems such as Document Locator, HighTail, Evernote Business, Smartsheet, etc. with similar features and offerings. You can pick the most suitable one according to your need and budget.
Source-Document Management Software