Microsoft's Office 365 allows users to access their mailboxes from any device at any time. It is due to its sophisticated and overwhelming features, which set it apart from other enterprise-level software. Because O365 does not offer a backup option, this article focuses on exporting Office 365 mailboxes to PST format.
We'll go over how to use eDiscovery to export PST from Office 365 in detail, as well as how to prevent making mistakes. PST Export Tool is a Powershell script that allows users to take Office 365 backup to a PST file.
The reason behind exporting Office 365 mailboxes to Outlook PST
Apart from backup and recovery, their many reasons why exporting your Office 365 mailbox to PST is important. The reasons for exporting mailboxes in Office 365 Exchange Online are as follows.
- It is frequently impossible to recover corrupted data.
- In this instance, data can get restored if the user has a PST backup of their Office 365 mailboxes. As a result, the user must export Office 365 mailboxes to PST.
- If the data in the cloud is compromised and the hacker made some insignificant changes, Office 365 to PST conversion is required. Your data will get protected in the backup files in this event.
- If a user mistakenly deletes some vital Office 365 data, the lost data can only get recovered if a PST backup of the Office 365 mailboxes is available.
Available ways to take Office 365 backup in PST file format
For taking Office 365 backup, there are no special tools or a PowerShell cmdlet (like the New-MailboxExportRequest cmdlet in on-premises Exchange). To export your mailboxes, you can utilize Microsoft's built-in eDiscovery PST export tool, which will get found in your Exchange Online admin area, or the Import and Export Wizard in Microsoft Outlook.
How do I use eDiscovery to configure and take Office 365 backup to PST?
Follow the steps below to backup Office 365 mailbox to PST using the eDiscovery tool:
Step: 1Go into Admin Center > Security & Compliance > Permissions and modify the eDiscovery Manager role group.
Step:2 Now, users need to select Search & Investigation > add (+) to launch the New Content Search wizard. Click Next after you've given it a suitable name.
Step 3: Then, from the drop-down menu, select “Search everywhere” and “Export data from all mailboxes.” Using the Custom location selection option, you can search all public folders or select specific mailboxes.
Step:4 Next, select the time range, from, to, cc, bcc, and message types filters. After selecting the Search button, go to the next window and select the Start export option.
Step:5 Once you've filled out all of the necessary export choices, click the Start export button. You can now download the export results by clicking download export results in the Content Search dialogue box. It will generate an export key for you to copy to your clipboard.
Step 6: Paste the copied export key into the eDiscovery PST export program, and specify a save location for the PST files. Now press the Start button.
It will save the contents from your Office 365 mailbox to a PST file, which you can then open in Outlook. However, there are certain concerns with the eDiscovery tool. The process of exporting data becomes a time-consuming process. You won't be able to export chosen mailboxes with this tool. As a result, you should use the procedure described below for taking Office 365 backup.
Using Office 365 Mailbox Exporter
As the complexity of the above methods is too great to handle, I recommend using a utility that can accomplish the task automatically. So go with the Office 365 Exporter tool, which can simply backup all of your Office 365 mailbox data items to the Outlook PST file format, including emails, calendars, contacts, journals, tasks, and more.
Now, check the below-mentioned steps for taking Office 365 backup into PST file format.
- Select Mailbox Backup from the drop-down menu, then Software Wizard.
- The username and password for Office 365 must get entered.
- Select the option to Get Mailboxes Online and then click Next.
- Click the Next button after searching for an Office 365 mailbox.
- When exporting an Office 365 mailbox, choose PST as the saving option.
- Provide the Mailbox backup file's Destination Path folder.
- Next, select Export Mailbox to PST File from the drop-down menu.
Since the two ways for backing up Office 365 are complex and time-consuming, it is better to look for a professional third-party Office 365 backup tool.
Professional method to export Office 365 emails to PST
This software is excellent for exporting Office 365 mailboxes to PST files. The application is cutting-edge in terms of speed and user-friendly features.
- The tool is easy to operate as it is built-up with user-centric features, and the non-technical user will find it easy to backup Office 365 mailboxes to PST.
- This software will provide you the option to backup Archive mailboxes and public folders.
- Shoviv Office 365 mailbox backup works synchronously. It is designed with superior technology so that it can handle numerous chores at once with ease.
- It provides Incremental backup and Scheduled Periodic Backup options.
- The software allows users to generate a complete report of the procedure at the end, which includes details such as the Folder name, Item count, and list of processed Items.
- A trial version of the software is also available for download that allows users to backup/restore the first 50 items/folders to evaluate its operation.
Conclusion
Users are always looking for a way to export their Office 365 mailboxes to PST format. The procedure described in this blog is complicated. Furthermore, a beginner user is unable to put these strategies into practice. As a result, use the automated tool mentioned above to export Office 365 online to PST quickly and painlessly. It is a capable tool that does not necessitate much technical understanding. Furthermore, without causing any technical issues, one can easily take Office 365 backup.
