The HR department plays a very important role in businesses, but unfortunately, smaller companies and start-ups don’t have the resources to create an official HR team. Usually, it is the job of the business owner to look after the HR tasks, but with so much to do, these tasks can be difficult to navigate, especially for someone who hasn’t worked for an HR department before. If you have recently started a small business and are beginning to think about getting stuck into your HR tasks, here are some useful tips that might help.
Write an Employee Handbook
A good place to start is by writing an official employee handbook for your company. You might only have a small team of people working for you, but this document will be invaluable. It should state your company’s mission and ethos, and outline your expectations of your employees. It should also include training materials and check lists, as well as information on holiday entitlement, sick pay, disciplinary procedures, and employees can make a formal complaint if they have any grievances or are experiencing harassment in the workplace.
You should be well organized in every area of your business, but keeping your HR documents tidy and secure is essential. A lot of the information you will have in those files is sensitive, so make sure you using encrypted files and the best anti-virus software on your computer systems to avoid issues with hackers or other cybercriminals. If you are going to print off hard copies of these documents, lock them in a filing cabinet in your office and limit access to these files.
Use HR Software
One thing you should look into is investing in HR software you can install on your business computer network. These programs are designed to make managing HR tasks easier, and you can also have employee portals so your staff can keep updated and communicate with you more effectively, as well as manage their workload easier. Find out more about how you can keep your employees engaged and improve your HR with this kind of software at inpulse.com.
Create a Welcoming Work Environment
As a business, you need to be thinking about employee loyalty and what you’re doing to retain your staff members. You might be competing with larger businesses that can offer their employees bigger salaries and benefits, which is why you need to look at how you can make your employee’s experiences at work positive so they don’t look elsewhere. Make sure you’re creating a welcoming work environment every day, and make small gestures of appreciation like treating your team to breakfast and coffee on Fridays, for example.
Get Legal Help
Finally, you must make sure your contracts and anything else you implement at work are all legally sound. This is why seeking legal help from your attorney to help you draw up these plans and contracts is a good idea. Always get these checked to make sure you’re not putting yourself or the business in jeopardy and that your employees are legally secure as well. It’s not easy managing the catalog of HR responsibilities when you’re trying to run a small business, but it’s necessary. Use the tips above to help you tackle your HR duties and keep your employees happy.