Composing a Letter is artistry. It is a ubiquitous method of correspondence. It is not quite the same as other types of communication as it is written for a particular peruser. Writing a letter requires a creative mind, imagination and cautious arrangement of information. Therefore, the writer should be aware of the business and personal letter format.
What Are The Types Of Letter Format?
The format of the letter changes as per the objective, sender and receiver of the letter. Majorly there are two types of structures of letters:
- Personal Letter Format/ Informal Letter Format: Such letters are intended to communicate informally with family, friends, relatives etc. If you want to check on someone, deliver some news, catch up with an old friend, thank a relative, and so forth, you will write an informal letter.
- Formal Letter Format: For business communications, people write formal letters. These letters are written to attend to matters like applying for a job, making an enquiry, filing a complaint etc. Individuals should write these letters very carefully as they can reflect poorly on one’s performance if not written correctly.
What Are The Key Elements Of A Personal Letter Format?
The format of an informal letter should include the following things:
- Sender’s Address
- Date of writing the letter
- Reciever’s Address
- Salutation/Greeting
- Body of the letter
- Conclusion
- Signature of the sender
What Is The Importance Of A Personal Letter Format?
- Use of abbreviations, slangs, codes etc.: Writing a letter to your best friend? You will indeed have some slangs to use. A personal letter provides this leeway.
- Easy to read and understand: Personal letters are written conversationally and casually.
- Acts as a reservoir of lasting memories: The text messages and party photos get lost in today’s chaos. Handwritten personal letters keep the memories intact.
- Cultivates Patience: Nowadays, when we can get a reply instantly, personal letters help develop patience.
Examples Of Personal Letter
If you are still confused about how to write a personal reference letter, you can refer to this personal letter sample.
41 Ridge Road
Abington
Queensland
4660
January 25, 20xx
Flora Sanchez
91 Correa Place
Wanguri
0810
Dear Flora
First things first, please accept my heartiest congratulations on your recent promotion to CEO of the teacher organisation. You told me how difficult the path was, but you still managed to triumph.
I just heard about it from your mother. She seemed ecstatic. It must be a nice feeling as your hard work paid off. I am so proud of you. Your constant guidance and training for teachers paved the way for their better futures. Even during the terrible conditions of COVID19, you kept on working and promoting the teachers incessantly. This is reflective of your sheer leadership.
Once again, Flora, my sincere congratulations on your success. Give my love to Zarah.
Sincere best wishes,
Debbie
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