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Gratuity, a nuanced component of employee compensation, plays a vital role in recognizing and appreciating an individual's dedication to an organization. Here, Mithras Consultants has brought a clear assessment of gratuity for employees and wholesome details about it. Let us undergo a detailed exploration of gratuity rules, the eligibility criteria, calculation gratuity formula, and taxation methods. 

What is Gratuity?

Gratuity, a regulated benefit under the Payment of Gratuity Act, 1972, constitutes a token of appreciation presented by employers to employees. Applicable to various sectors, including factories, mines, oilfields, and government jobs across India, gratuity is typically granted upon retirement, resignation, or in the unfortunate event of an employee's demise.

Eligibility Criteria for Gratuity Payment in India

Eligibility for gratuity payment in India is contingent upon meeting certain specified criteria, demonstrating a commitment to the organization through continuous service. The primary gratuity rules for eligibility conditions are as follows:

  • Minimum Service Duration

Employees must have completed a minimum of 4 years and 8 months of continuous service with the employer. This duration is calculated from the date of joining to the last working day, inclusive of any leaves of absence.

  • Exceptions for Special Circumstances

Exceptions to the minimum service requirement are made in cases of disability, accidental death, or severe illness. In these unfortunate circumstances, individuals may become eligible for gratuity even if the standard service duration has not been met.

  • Scenarios Encompassing Eligibility

Superannuation: Eligibility extends to employees upon reaching the predetermined age defined in the company's superannuation plan. Superannuation plans typically serve as a company's pension scheme for its workforce.

Retirement: Employees retiring from service after completing the stipulated 4 years and 8 months of continuous employment become eligible for gratuity.

Resignation After Stipulated Service Period: Should an employee voluntarily resign after completing the requisite service period, they are entitled to gratuity benefits.

Disability: Employees incapacitated due to a disability, regardless of the service duration, qualify for gratuity. This recognizes the unforeseen challenges individuals may face in their professional journey.

Posthumous Payouts to Nominees: In the unfortunate event of an employee's demise, the nominee designated by the deceased becomes the rightful recipient of the gratuity amount, irrespective of the service duration.

Understanding the significance of these eligibility criteria ensures that the gratuity benefit reaches deserving individuals who have contributed meaningfully to the organization. It also reflects a compassionate approach in acknowledging exceptional circumstances that may warrant gratuity payments beyond standard service periods.

Gratuity Provision Calculation

Employers can leverage a simple gratuity formula to determine the gratuity amount owed to employees, providing a transparent and equitable method for both parties involved.

For employees falling under the Gratuity Act, the gratuity provision calculation is:

Gratuity = (Years of service x Last drawn basic salary) 15/ 26

The last drawn salary includes the basic salary and dearness allowance. 

Calculation of Gratuity in Case of Employee Death

In the unfortunate event of an employee's death, the gratuity payment is determined based on the employee's service tenure, with a capping limit of Rs. 20 lakh. A table is presented, offering a clear breakdown of gratuity amounts payable for different service tenures.

Income Tax on Gratuity

Tax implications vary based on an employee's affiliation with the government or a private entity. Government employees enjoy full exemption from income tax on gratuity, while private employees benefit from tax exemptions capped at the minimum of the eligible gratuity, the actual received amount, or Rs. 20 lakh.

Simplifying Gratuity Calculation

Manually calculating gratuity for employees can be time-consuming and prone to errors, especially as businesses expand. Experts like Mithras Consultants can help you in actual assessment of gratuity valuation for your business. 


Gratuity, though a small part of overall employee compensation, holds immense significance in acknowledging an individual's commitment to an organization. Understanding its intricacies, from eligibility criteria to tax implications, empowers both employers and employees. Businesses can navigate the complexities of gratuity calculations seamlessly by collaborating with experts like Mithras Consultants. Time to foster transparency and fairness in the employer-employee relationship and help your business grow!


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