How Does a Candidate Tracking System Improve Recruitment Efficiency?

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Building a team with skilled people is essential to driving organizational growth. However, the process can be long due to the complexity of hiring in general. A helpful approach could be practicing internal and external networking by finding the person who best fits your needs.  

As you willfully plan on following the right recruiting process, this guide helps you simplify it by using a candidate tracking system or applicant tracking system (ATS) to help you hire the best personnel for your company's job openings. 

Consider candidates who have applied previously 

Your company must have accumulated an array of candidates if focused on gradual growth and consistent hiring. These people believe you have the proper skill set that you have been seeking.  

However, you can collect fresh applicants much more quickly than those who have already applied for positions. This inefficiency arises due to the need for more functionality in systems to search specific terms relating to candidate resumes through emails, line documents, or paper records, which are highly time-consuming since one has to dig through each resume to find a suitable candidate.  

Candidate tracking software comes in handy. It maintains a database of every applicant, making it more straightforward to search through. You get an applicant's profile for future consideration even if you don't hire them immediately. This unique candidate profile helps you comb through all significant job seekers and find the one who meets the job's criteria. 

 

 

Zero in on the suitable candidates  

Let's say you urgently need a graphic designer in Mumbai. You want to avoid running through paper resumes or emails for every Mumbai-based designer who has submitted their application. Use the candidate management software instead. The system has "Boolean Search Functionality," meaning you can combine terms like "AND," "OR" and "NOT" qualifiers. Search for "Graphic Designer" AND "Mumbai" to zero in on candidates who rightly fit the experience and location requirements. 

Please keep track of candidates as they progress

Keeping track of applicants during the interview process can be challenging, but it's crucial for timely hires and a positive candidate experience. A candidate tracking system helps by providing insights into job openings and applicants' statuses. You can view candidates' progress through your workflow and assess each job's applicant pool. This system offers an overview of pending jobs and candidates, allowing you to identify bottlenecks and keep the hiring process moving smoothly. 

Replicate your preset workflow in the applicant tracking system 

In hiring, finding qualified candidates is just the beginning. You need to involve others who review resumes, participate in interviews, and provide input on candidates. Your applicant tracking system should support your company's established hiring workflow. For example, suppose your process involves: 

A recruiter phone screening. A phone interview with the hiring manager. In-person interviews with team members. 

In that case, you can set up this workflow in your system and assign each stage to the appropriate people. The system can also serve as your internal communication hub, sending automated notifications to team members when it's their turn to provide feedback. They can respond directly through email, and their comments will be automatically logged into the candidate's profile in the system. 

 

Ask your candidates the right questions

The modern job application involves more than submitting a resume and cover letter. Before contacting candidates for interviews, it's essential to understand how they approach the job. 

Candidate management systems let you add custom questions to your online applications. These questions can range from general inquiries like "Why are you interested in this role?" Refining assessments to include more intricate criteria can enhance their effectiveness in evaluating critical thinking and aptitude. 

Asking the right questions upfront saves the candidates' and your company's time if they need to be the right fit. The answers are stored in each candidate's profile, allowing you to search for key terms when considering them for future roles. 

Get time back 

An applicant tracking system streamlines the recruiting and hiring process, freeing you from tasks like reviewing resumes and scheduling interviews. It allows you to focus your time and energy on finding the best fit for your company.  

Use AI to search, communicate, and engage with potential candidates efficiently. AI screening swiftly identifies critical skills based on experience, akin to human assessment. With Talentpool, get to know candidates better for personalized engagement and alignment with aspirations. 

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