HVAC businesses always have a lot of moving parts to juggle, from scheduling to asset maintenance and customer management, on any given day this can be a nightmare to organise – especially without the right HVAC software options at your fingertips. While there are hundreds and hundreds of software options on the market, not all of them will be suitable to your unique business processes and needs. But how do you choose the right software?
For your HVAC business the price of software will be one of the main indicators to judge whether or not a software is suited to your business. On average for a HVAC business you can expect to pay anything from $20/per month or $500 for smaller projects, or $299/per month or even $6,000 upfront fees (excluding any installation or implementation fees). Below we will dive into what goes into software pricing and how to find a suitable match for your business.
HVAC Management Software Costs (By Company Size)
To find the best HVAC software by cost and company size, here is an average of what you can expect to pay for software options:
- SMB software: $20-80 per month or $500-1,500 upfront fees
- Mid market software: $80-150 per month or $1,500-3,00 upfront fees
- Enterprise software: $150-300+ per month or $3,000-5,000+ upfront fees
These prices will also be impacted by implementation fees and by other factors such as number of users.
Factors that Impact HVAC Management Software Pricing
Not all field service software will have the same features and tools available to you, and you will find that even how a software is priced will vary. For field service management software, here are some of the main impactors that will vary pricing for New HVAC software options.
1. Number of users in HVAC businesses
For a EDS software the pricing can be affected by the number of users in a HVAC business. In the HVAC industry it is typical for a business to have a number of both office and field staff to run a company, and for each of these team members that intend to use your software, you will need to pay. Some software does this per user, or by grouping into categories or with flat rate pricing.
2. Features of HVAC software providers
In determining commercial HVAC unit cost, you will also need to consider the features that you require for your business. Some HVAC companies will need more admin focused features, while others may need more features surrounding a mobile app for the field, this will be unique for each business.
While most free HVAC software options will only have basic features like logging notes or a to-do list, paid HVAC software features can include anything from:
- Technician tracking tools
- GPS tracking
- Inventory management
- Customer management features
- Online payments
- Integration with accounting software
- Storing customer data
- and more
The more advanced features you require, the more that software will cost your business. However, you need to view software as an investment in your business, while this might be a big expense for your business, consider how much you will save and gain in the long term. From a reduction in wasted time, to most visibility over your daily operations. With a HVAC software you don’t just save money and time, you gain the ability to scale your business and better reach your goals.
3. Support
Not all management service businesses will need support with their software, but for more complex software options, it can be extremely useful to have a thorough implementation process. For your HVAC company, this might mean a few online or in-person meetings with your software provider to help walk you through how to best use your new software. This can also mean ongoing support in case you run into any blockers in the future. It can be extremely helpful to have a good relationship with your HVAC business software.
0
