In today’s fast world, time revolves around completing work within less time. In a time where people complain of limited time and blame it on a “busy schedule”, poor time management is the main reason behind it.
Everyone gets 24 hours, 7 days a week, but only a handful of people are good at time management. As a result, they get time for everything.
Some are good at time management at work and in personal life because they believe we can control our time. What happens when we fail to control our own time? Poor habits lead the life.
But the good news is you can improve time management in order to get back those lost hours and make time for everything you want to do.
Tips to Improve Time Management
1. Observe Your Work PatternIn order to improve time management at work, you need to find out where your time is going.
- Observe your work pattern.
- Try to track your time for a week.
Only after this time audit, it’s easier to analyze the time you are spending on unnecessary activities. Now you can figure out the ways to get the most of your time.
2. Prioritize your tasks!
The key to successful time management is prioritization.
Not every task included in the worklist is equally essential. Some of the tasks are urgent – need your immediate attention. Some of them need less time to execute and complete.
Some of the advantages of effective task management include:
- Freedom from multiple tools.
- Minimum distraction for your teams.
- Transparency of task execution.
- Real-time task progress updates, instant chats, and discussions.
- Better resource allocation and utilization.
- Improved project delivery.
3. Introduce Time Block in Time Management
Introducing Time Management in block will help you to boost your personal productivity.
How to work out the time block?
Objectivity, Planning, and Discipline are the pillars of Time blocking.
- List down all the tasks and activities you need to work on.
- Choose a date and specific hours.
- Slot them in your calendar.
- Stick to your calendar.
When you practice this over a period of time, you can be free of distractions, plan ahead of time, assign hours and deadlines.
4. Set Daily GoalsThis step is essential to improve time management. If you start your day without setting the goals for the day soon, you’ll be lost. You’ll end up doing unnecessary activities.
Only realistic goals will keep you going.
5. Set Realistic Deadlines
Realistic daily goals need realistic deadlines.
- Schedule your deadlines
- Start by breaking the tasks down into chunks.
- Observe the delay in projects.
- Get input from others.
- Have a contingency plan for last-minute issues.
Completing a deadline at the end of the day will treat you like a reward.
This reward will keep you motivated.
6. Avoid Multitasking
Another important tip for managing time is to avoid multitasking. Now, you know often multitasking is acknowledged as a skill, but it can harm your focus.
- Create a list of daily priorities.
- Turn off alerts, notifications, and digital distractions.
- Reduce outside distractions.
Instead of indulging yourself in multiple tasks, complete the task at hand.
It will keep distractions away.
7. Organize Your Work Environment
Being clean and organized also affects the mind.
Some essential elements to cleanse your environment
- Use calendars and planners
- Make daily, weekly, and monthly to-do lists
- Spend 15 minutes each day to clear your workspace
- Reduce clutter
When there is less clutter at your workplace, your mind also gets organized.
8. Track Your TimeWhen we are talking about managing time, a time tracking tool is much needed.
This tool will help you understand how much time you are investing in a particular task and how efficiently you are working.
In a busy schedule time, tracking will immune you from time thieves.
9. Learn To Say “NO.”
You have made a schedule and list of daily goals. You are not multitasking. You are doing great!
But do you say “no” when you have to decline a request to stay focused on your task?
Learn to say no. This simple word will help you to manage your time a lot.
10. Review and Revise
At the end of the day, even after completing all the tasks, you need to look back. Review and revise what you have done, how you have done this and what are the results.
If it is positive enough, keep on doing this. If it is not, find out where it goes wrong. Again the next day, start with enthusiasm.
Execute these 10 tips to improve time management at work. These tips will help you to stay productive and find balance both in work and personal life.
Practice Time Management with Orangescrum
Now that you know how to implement Time Management, it’s time to apply them with a time tracking tool that can speed your tasks.
Get a 14 Days FREE Trial with Orangescrum, your go-to Time tracker!
Content Source: https://www.orangescrum.com/blog/how-to-improve-time-management-at-work.html