Definition:
The E-Office Module is designed to coordinate the needs of modern corporate or Government Offices used by the tool for the good governance of future generations. It is a platform that personalizes and enables access for sharing and knowing the internal information for the employees through any browser from any system in a network.
E-Office is a digital workspace solution for upcoming generation particularly for government offices. It has different types of official activities of government offices in electronic mode.
e-file File management system
e- leave Leave Management System
e-Tour Tour Management System
CAMS Collaboration & Massaging System
PIS Personal Information System
KMS Knowledge Management System
The Technical features of E-Office framework:
E-Office manages official records and documents in e-format.
It is designed with secure technology and barrier for third party access.
E-Office navigates workflow Automation as per the higher level officers.
Enables access for scanning official documents or records wherever necessary.
It enables storing and retrieving data when it needs.
It acts as a centralized and common data directory.
e-Office is accessible on any platform with open source technology.
Objectives of E-Office:
The objective of applying e-Office concepts is to eliminate paper works and making electronic office communication.
To improve performance, flexibility, and effectiveness in governing sector.
To lower TAT and fulfill the needs of citizen.
To supply good resource to improve the quality of administration.
To establish clarity and responsibility.
To provide a cost-effective e-Storage facility.
User in Environment-friendly, eco-friendly systems.
Operationalization and configuration of e-Office Product for New Department:
The Department may initiate the following preliminary activities,
Department Request Letter: It helps send a formal request letter with the contact details to commissioner in advance.
e-Office Demo: The TN e-Office team contact this department fixes the date and of e-Office application.
Bulk email IDs creation: To get e-office product users needs to login by using email id and have access to send in bulk mails.
Data Collection & Master Data Preparation: It helps to collect data that is designed already as a template is required to prepare master tables and data collection for various departments.
Submission of Employee Master-Details: This department requests to fill the EMD heads and submit the same to the TN e-Office portals.
Go-Live date of e-Office: This team will fix the date to go-live for e-office application.
