The more paperwork you pile up in your office, the less room you will have that is actively used for work, ultimately leading to less productivity. There are two alternative ways to keep your document storage in place: store your files in a rolling filing cabinet or store them digitally.

There are various things to consider when opting for a new document storage method. The types of convenience you need, documents you need stowing, and your budget will all be influential factors to meet your storage needs.

Let’s witness a battle of file cabinet vs. digital storage without any further ado!

Rolling File Cabinet Storage

The reason why rolling file cabinets are a convenient option for an office setting is that all the documents are easily accessible. In offices, rolling cabinets ought to be used to keep records and other supplies safe and in place.

No matter these documents are for professional or personal use, the documents you prefer to hold on to are usually of high value, including:

These are the most important documents that require additional safeguarding than the paper slips that contain boredom doodles or the notes you jot down. At the very least, such paperwork needs to be filed away; in many situations, however, they need to be kept organized and safe in a rolling filing cabinet.

For particular types of businesses—including those in the medical, legal, or real estate fields—keeping hard copies of vital documents isn’t just suitable; it’s mandatory. Similarly, most businesses need to store hard copies of agreements, personnel files, and financial documents.

Digital File Storage

This file storage method leverages the internet to provide you access to your files promptly and anywhere with an available internet connection. You can team up with your employees to work collaboratively and in real-time with digital storage capabilities. Besides, your files won’t take up any room in your office.

However, keep in mind that these two types of storage can be merged. You can store information that you won’t need to access and scan records that you will need sooner or later.

For instance, near their expiration date, documents are less expected to be required, so they can simply be stored and ultimately shredded until their time is up. Scanning files requires an ample amount of time and resources, so you’ll want to only scan the records that you still need access to.

You need to weigh your possibilities for storage based on the access you need, the type of records, and the cost of the different kinds of rolling filing cabinets available.

Final Thoughts,

Depending on your individual needs and preferences, you can use the features outlined above to store your documents in the most convenient way possible. However, a combination of both storage types is possibly the best option.

However, you don’t need to settle for a cumbersome and outdated mobile file cabinet. Instead, you can choose from contemporary and unique designs that not only look aesthetic but can also fit in different room sizes and offer ample storage to assist you with organizing your paperwork.

Browse through Kem K Products for the selection of rolling file cabinets today.