80% of smart businesses have gone the online route for their billing needs in the last two years.
Time & money are the two most important resources a business has. So if you want to increase your productivity, you need to specifically target these two resources. You need to think of ways to optimize the use of these two resources to ensure that you never run out.
Billing is one of the key areas that take up the most time & money that you can easily save. The online invoicing software helps you to send customized invoices easily with templates and information that can be selected from the drop-down list, already saved in the cloud.
Apart from that, choosing the best online invoice software is crucial for a business to enjoy all the benefits listed below.
Read on!
1. Information is saved in the cloud.
Get on cloud 9; your information is saved there. Joking aside! This is the space you get online to save your data. It is only accessible by you and the IPs you trust.
Cloud-based online invoice software is easy to use. They give you enough space to save all your data and access it as you wish. You can simply select and use this information in your daily processes or access it in an emergency.
2. Automated tasks
Doing the same task over & over again is monotonous. And when it comes to invoicing, it also becomes tedious. Creating the same invoices, expense reports, financial management, and personnel reports is mandatory, but you don't need to spend days doing it. Use a smart online invoicing system and automate your tasks. Set up automatic recurring invoices, generate reports and keep track of every staff member with a single click. It's a smarter, smarter choice.
3. Easy-to-use invoice templates
Creating an invoice without a unified template is a big problem. Imagine sending different types of invoices to the same customer every time. He will question your being. Your invoices are your official communication with your customer. Do not take them lightly. They should reflect what your business is all about. Use a fixed template, customize it to suit your brand, use your company logo, colors and make the document clearly distinguish you from the crowd.
To do this effectively, use an online invoice software like Invoicera to create quotes from custom templates from its custom small business software.
4. Send electronic invoices in one click
Save paper and time! E-invoices can be sent to customers with a single click from the dashboard. This saves you time and hassle in tracking paper invoices. We are all aware of the issues with paper invoices. They are impossible to track, prone to theft, loss, etc. Electronic invoices, on the other hand, when sent via the dashboard of an online invoicing solution, can be tracked in real-time and quickly.
5. Fast payments
Payments are faster when your processes are fast enough. Manual processes are undoubtedly slow and tedious. For example, when you send an invoice by post, it takes at least two days for it to reach your customer. And by that time you may already be past the payment cycle date.
By contrast, when you send an invoice through the best online invoice software, it's delivered to your customers, even thousands of miles away, in seconds. You can track them in real-time and take the desired action. Electronic invoices support you even when you make a mistake. It is after this process that you tend to receive your payments easily and earlier than expected.
6. Automated payment reminders
Calling your customers almost every day for payments will not only irritate them but also say a lot about your trust in them. There is a more professional way to handle these sensitive payment issues. Send regular (perhaps weekly) automated reminders for your customers' payments after they have missed the due date. And chances are, those happy customers will pay you on time. What else do we want?
7. Tracking expenses becomes easy
The best online invoice software comes with a comprehensive package for your business. It's not just about invoicing, it's about managing all your business finances. The software automatically records all your accounts payable and receivable, overdue payments and invoices. This gives you clear reports on all expenses and profits.
8. Easy project management
An online invoice generator provides a single dashboard that helps you manage all your business activities. Its features such as project management will help you keep track of all your projects in one place. Manage their communications or billable hours, all at the same time.
9. Easy-to-read financial reports
When tax season comes, you won't have to spend your nights behind piles of paper, but all your reports will be generated easily if you use online invoice software.
You can easily create clients, payments, tax summaries, and expense reports over any time period with the help of an online invoicing system.
10. You can also involve your team
The best part of the online invoice system is that it allows you to include your team too. You can share the load and make the whole process more accurate. Software like Invoicera has developed an in-house invoice approval process to make your invoices super accurate before sending them to customers. It allows you to add your team, assign them invoices and ask them to review them. This way you include them and increase team cohesion.
By now you should be aware of all the benefits of using online invoicing software. The list of benefits does not end here, it goes on. You will realize each benefit once you start using online invoice software.
