There are several tools that can help you provide exceptional client service and streamline your day-to-day operations if you're thinking of setting up a virtual accounting practice or moving your current practice to the cloud.
Tools to help you manage your virtual bookkeeping company
1. Use a core accounting application to leverage
When you are setting up virtual bookkeeping, you will need an accounting app. Quickbooks Online, and Xero provides robust capabilities and oversight over your financials. They can be used by any size business or practice.
2. Create a process workflow
Although there are no apps or software platforms, it is important to have a clear process. It is important to establish a clear workflow from the beginning with every client. You should use best practices and specific apps. Your client will receive financial reports and a schedule.
3. A project management tool is a must
It is one thing to create a process but it is quite another to actually follow it. You can keep track of your key deliverables with a project management tool such as Trello. It is important to stay organized, especially as you add new clients to your client list.
4. Use communication tools
When it comes to building trust and efficiency with clients, communication is key. Zoom and other video conferencing apps allow you to communicate with clients, if necessary, and instant messaging tools enable you to chat with co-workers or employees in real-time.
5. Online document management and filing available
You are the bookkeeper, and therefore also the keeper of valuable information. Do not underestimate the importance of document management and filing. Tools like Google Drive or G Suite can be useful in maintaining an archive of files you and your clients require to access anywhere.
6. Make use of an expense tracking app
Bookkeeping includes tracking expenses. There are many apps that can help you do this. Receipt Bank is one example. It allows you to snap a picture of receipts and then it can be automatically processed and added to your accounting software.
7. Online payroll management
Cloud accounting software covers many bases. However, some apps are specifically made to manage payroll. It will help you save time and effort by incorporating one into your virtual bookkeeping business. Payroll platforms allow you to file taxes and year-end returns online and also issue pay stubs online to employees.
8. Social media presence
Now that you have your virtual bookkeeping business up and running, you are ready to start taking on more clients. How do you spread the word? Social media can make a big difference in how you approach it. You can establish yourself as an expert in virtual bookkeeping by starting a blog and publishing articles on LinkedIn. Social media can help you reach potential clients by promoting your practice.
Virtual bookkeeping is possible in many different ways. You can manage the books of your clients from any location and at any time by having a clear workflow and being familiar with tools that will make it easier. With the ability to work remotely, you can continue to build your client base.
Sign in to leave a comment.