Applying for a British passport while living in the United States can seem straightforward, but many applicants run into delays, rejections, or frustrating requests for additional documents. The process is strict, and a single oversight can add weeks to your timeline.
If you're planning to apply for a British passport in the USA—whether it’s your first application or a renewal—being aware of common mistakes can save you a lot of time and stress. Below, we break down nine of the most common (and easily avoidable) issues people face.
1. Incomplete or Incorrect Application Forms
One of the most common issues is also the simplest to fix. Even minor errors on the application form—like mismatched names, incorrect dates of birth, or missing information—are among the top reasons for delays. Ensure every field is filled out carefully, and double-check that the details match your documents exactly.
2. Misunderstanding the Countersignature Requirement
This requirement catches a lot of applicants off guard. If you're applying for a first-time passport, or a child’s passport, or you’ve changed significantly in appearance, you’ll need someone to countersign your application and photo. Not anyone will do. The person must:
- Hold a British or Irish passport
- Have known you personally for at least two years
- Work in a recognized profession
- Not related to you
Many applicants assume a U.S. notary or colleague will do, but the UK has very specific standards. Double-check the criteria before submitting.
3. Unsuitable Passport Photos
British passport photo requirements are different from U.S. standards. For example:
- Size: 35mm by 45mm (not the U.S. 2x2 inch size)
- The background must be light grey or cream.
- No glasses (unless medically required), no shadows, no smiling
Sending in an incorrect photo means your application will be returned. It’s a small detail that can cause a major delay.
To know more, visit the official website.
4. Incorrectly Proving British Nationality
This is especially relevant for those born outside the UK. It’s not enough to simply state your parent is British—you need documented proof:
- Your British parents' birth certificate or naturalization document
- Evidence that your parent was a British citizen at the time of your birth (such as their passport from that period)
Failing to include the correct documents is one of the most common reasons first-time applications are delayed.
5. Providing Insufficient Supporting Documents
The HM Passport Office requires specific documents. These vary based on your citizenship route, name changes, and other circumstances. Always refer to the latest official guidance and prepare a full set. Incomplete documentation leads to longer processing times—or worse, rejection.
6. Forgetting to Send Originals (Not Copies)
This point is worth repeating: You must send original certificates for identity, birth, and marriage where requested. Photocopies, even notarized ones, are not accepted. Many applicants in the U.S. assume copies are acceptable because it’s common practice locally, but that’s not the case here.
7. Incorrect Name Format on Documents
If your documents list your name in different formats (for example, including a middle name on one and omitting it on another), the HM Passport Office may flag it. All names must match exactly across your documents. If your legal name has changed due to marriage or any other reason, include the proper legal documentation.
8. Delaying Your Application
Many people underestimate how long it takes to process a British passport from the USA. Processing times can range from 8 to 12 weeks or more, especially during peak travel seasons. Waiting too long to submit your application is risky if you have upcoming travel plans. Early submission is key to avoiding panic later on.
Why Use British Passport Services in the USA?
While the HM Passport Office provides clear guidelines, navigating the application process from abroad can still be a challenge, especially with unique document requirements and courier delivery steps.
This is where opting for dedicated British Passport Services in the USA can save time, stress, and the risk of rejection. These services understand both the UK's documentation standards and the U.S.-based logistical side of things. From reviewing your application to ensuring all documents are in order before they’re sent, they help you avoid the pitfalls many applicants experience.
You’re still in control—but with expert support, you get peace of mind knowing your application is complete, compliant, and submitted correctly the first time.
Final Thoughts
When you apply for a British passport in the USA, preparation is everything. Simple missteps—wrong photo size, missing signatures, or incorrect supporting documents—can derail your application. Take time to review the requirements carefully and consider using a reputable service if you want to simplify the process.
Getting it right the first time isn’t just convenient—it’s often the difference between holding your passport in a few weeks or waiting months to fix an error.