Importing products into India involves more than finding a supplier and arranging shipment. If the product falls under a restricted import category or is covered by a mandatory Bureau of Indian Standards (BIS) requirement, importers must understand the applicable rules before placing an order.
A DGFT license may be required for products classified as restricted under India's import policy, while BIS certification may be necessary for products covered by applicable Quality Control Orders (QCOs). These are separate regulatory requirements, and one does not automatically replace the other.
This guide explains how to check whether your imported product needs DGFT authorisation, BIS certification, or both, how to prepare for the application process, and how to reduce avoidable compliance delays.
What Is a DGFT License for BIS-Regulated Imported Products
A DGFT license is an import or export authorisation issued by the Directorate General of Foreign Trade when required under India's foreign trade policy. For restricted imports, the importer must obtain the applicable authorisation or permission before importing the goods, subject to the relevant policy conditions.
BIS certification is a separate product conformity requirement administered by the Bureau of Indian Standards. Products covered by mandatory certification requirements must comply with the applicable Indian Standard and certification scheme.
For importers, the important distinction is:
- DGFT authorisation determines whether a restricted product may be imported under the applicable policy and conditions.
- BIS certification addresses whether a product meets the applicable Indian Standard and mandatory conformity requirements.
- Both requirements may apply to the same product, depending on its classification and the relevant notifications.
Importers should verify the current ITC (HS) import policy and the applicable BIS requirements before proceeding. Official references include the DGFT Foreign Trade Policy and the BIS list of products under compulsory certification.
When Do Importers Need DGFT Authorisation and BIS Certification
The requirements depend on the product, its intended use, the applicable ITC (HS) classification, and the notifications in force.
1. Products classified as restricted imports
Certain products can be imported only after obtaining the prescribed DGFT authorisation or permission. The restrictions and conditions vary by product category.
Importers should check the current import policy for the relevant ITC (HS) code instead of relying only on a supplier's statement or a general product description.
2. Products covered by mandatory BIS certification
Some products must comply with Indian Standards under applicable Quality Control Orders or other government notifications. Depending on the product, the relevant BIS certification scheme may involve a licence, registration, or another form of conformity assessment.
This requirement can apply to imported products as well as domestically manufactured products.
3. Products subject to both requirements
An imported product may be covered by a DGFT import restriction and a mandatory BIS requirement. In that case, the importer must assess both regulatory obligations and determine the appropriate sequence for meeting them.
Obtaining a DGFT authorisation does not automatically establish BIS compliance. Similarly, holding a BIS certificate does not remove an import restriction imposed under DGFT policy.
4. Products that do not require either approval
Not every imported product requires a restricted import licence or mandatory BIS certification. The requirements must be established from the current policy, product classification, applicable Quality Control Orders, and any relevant exemptions.
How to Check Whether Your Product Requires a DGFT License
Before beginning a DGFT registration or authorisation application, identify the product correctly and verify its current import status.
Step 1: Identify the ITC (HS) code
Determine the appropriate Indian Trade Classification (Harmonized System) code for the product. The classification should reflect its technical characteristics, composition, function, and intended use.
An incorrect classification can lead to the wrong regulatory assessment.
Step 2: Check the import policy
Consult the current ITC (HS)-based import policy available through DGFT. Confirm whether the item is classified as Free, Restricted, Prohibited, or subject to another specific condition.
A product listed as restricted generally requires the prescribed authorisation or permission unless a specific provision states otherwise.
Step 3: Review applicable BIS requirements
Check the BIS compulsory certification list and relevant Quality Control Orders. Confirm whether the exact product category is covered, which Indian Standard applies, and which certification scheme governs the product.
Step 4: Verify the importer and manufacturer requirements
Some BIS certification schemes involve the manufacturer, manufacturing location, testing arrangements, or other product-specific conditions. Importers should confirm whether the overseas manufacturer must obtain certification and whether the relevant licence or registration is valid for the product.
Step 5: Check for exemptions and special conditions
Some products may qualify for specific exemptions or be governed by additional notifications. Do not assume an exemption applies without confirming its scope and conditions.
DGFT Registration and DGFT License Online: What Is the Difference
The terms DGFT registration and DGFT license online are often used interchangeably, but they can refer to different processes.
DGFT registration commonly refers to setting up or maintaining the required importer-exporter details and accessing DGFT services. An Importer Exporter Code (IEC) is generally required for importing and exporting goods, subject to applicable exceptions.
A DGFT license or authorisation is a separate approval required for specific activities or products under the relevant trade policy.
For example, a business may already have an IEC but still need a restricted import authorisation for a particular product. Having an IEC alone does not permit the import of every restricted item.
The online application route depends on the type of approval required. Importers should select the appropriate DGFT service after verifying the product's import policy.
Documents and Information to Prepare
The exact documents depend on the product, the authorisation category, and the applicable BIS scheme. Preparing accurate information in advance can help reduce application errors.
Commonly relevant information includes:
- Importer details and valid IEC information, where required.
- PAN and business identification details.
- Product description, technical specifications, model, brand, and intended use.
- Applicable ITC (HS) code and import policy details.
- Proposed quantity, value, and supplier or manufacturer information.
- Purchase orders, pro forma invoices, or other supporting commercial documents, where applicable.
- Previous import or authorisation details, if requested in the application.
- BIS licence, registration, or other conformity documents, where applicable.
- Technical documents or test reports required under the relevant certification scheme.
This is a general preparation list, not a universal checklist. Applicants should follow the latest requirements shown in the relevant DGFT application and BIS certification procedure.
How to Apply for a DGFT Restricted Import License Online
The application process depends on the category of restricted goods and the current DGFT procedure.
Step 1: Confirm the applicable authorisation
Check the import policy and confirm that the product requires a restricted import authorisation. Review any product-specific conditions before starting the application.
Step 2: Access the relevant DGFT service
Use the official DGFT website to access the applicable online service for restricted imports.
Step 3: Enter the product and import details
Provide the requested information, including product specifications, classification, quantity, value, and other details relevant to the application. Ensure that the information matches the supporting documents.
Step 4: Upload supporting documents
Submit the documents requested by the relevant application process. Check the consistency of the product description, importer details, and commercial information before submission.
Step 5: Pay the applicable fee
Pay the prescribed application fee through the permitted online payment method. The applicable fee depends on the relevant procedure and current rules.
Step 6: Respond to queries and track the application
Monitor the application status and respond to any requests for clarification or additional documents. The approval decision depends on the applicable policy and assessment; submitting an application does not guarantee approval.
Step 7: Confirm the BIS requirements separately
Before arranging shipment and customs clearance, verify the product's BIS status and any applicable conditions. A DGFT authorisation should not be treated as a substitute for mandatory product certification.
How BIS Certification Affects Import Clearance
BIS compliance can be an important part of preparing a regulated product for import into India. Where mandatory certification applies, the product must meet the relevant requirements under the applicable scheme and notifications.
Depending on the product, the certification process may involve:
- Identifying the applicable Indian Standard.
- Confirming the appropriate BIS certification scheme.
- Establishing manufacturer eligibility and production-site requirements.
- Completing required testing and assessment.
- Obtaining the applicable licence, registration, or conformity approval.
- Meeting marking and other conditions prescribed for the product.
The process differs between certification schemes. For instance, certain electronic and IT products are covered by a registration scheme, while other products may fall under a licence-based certification scheme. The correct route should be verified for the particular product.
Importers should also confirm whether the applicable Quality Control Order is already in force and whether any transition period or exemption applies.
Common Mistakes That Delay DGFT and BIS Compliance
Importers can reduce avoidable problems by addressing the following issues before shipping goods.
Using an incorrect ITC (HS) code: A classification error can result in the wrong import policy or compliance assessment.
Assuming every product needs a DGFT licence: A restricted import authorisation is required when the applicable policy says so. The requirement should be checked against the current classification and policy.
Assuming BIS certification is always voluntary: BIS certification is generally voluntary unless made mandatory under applicable government requirements. Products covered by mandatory provisions must meet those requirements.
Treating DGFT authorisation and BIS certification as the same approval: They serve different regulatory purposes and must be assessed independently.
Placing an order before checking compliance: Late discovery of certification or authorisation requirements can disrupt procurement and delivery plans.
Submitting inconsistent documents: Differences in model numbers, product descriptions, quantities, or manufacturer details can trigger questions or additional verification.
Relying on outdated information: Import policies and certification requirements can change. Always verify the current position before applying or shipping.
How Corpseed Can Help with DGFT and BIS Compliance
Businesses importing regulated products may need to coordinate product classification, DGFT authorisation requirements, technical documentation, and BIS certification procedures.
Corpseed provides guidance on DGFT restricted import licensing and BIS compliance requirements. Support may include understanding the applicable approval route, reviewing documentation needs, and navigating the relevant application procedures.
Before engaging a service provider, importers should have their product description, ITC (HS) code, manufacturer details, and proposed import information ready. These details help establish which requirements may apply to the transaction.
Frequently Asked Questions
1. What is dgft license?
A DGFT license is an official authorization or registration issued by the Directorate General of Foreign Trade (DGFT), an agency under India’s Ministry of Commerce and Industry, to regulate and facilitate international trade
2. Is a DGFT license mandatory for all imported products?
No. A DGFT restricted import authorisation is required when the applicable import policy or notification prescribes it. Importers should check the current policy for the product's ITC (HS) classification.
3. Is BIS certification mandatory for every imported product?
No. BIS certification is generally voluntary unless the government makes it compulsory for the relevant product category. Products covered by applicable mandatory certification requirements must comply with the prescribed provisions.
4. Can I import a BIS-regulated product with only a DGFT license?
Not necessarily. DGFT authorisation and BIS certification are separate requirements. If both apply, the importer must meet both sets of conditions.
5. Can I apply for a DGFT license online?
Yes. The relevant applications are available through DGFT's official online services, subject to the applicable authorisation category and current procedure. Applicants should select the correct service and submit the requested information and documents.
6. Is an IEC the same as a DGFT license?
No. An IEC is the importer-exporter identification code generally required for import and export activities, subject to applicable exceptions. A DGFT licence or authorisation is a separate approval required for specific products or activities when prescribed by policy.
7. What documents are required for a DGFT restricted import authorisation?
The requirements depend on the product and application category. Importer and IEC details, technical product information, proposed import details, and supporting commercial documents may be requested. Applicants should use the current official checklist.
8. Does BIS certification guarantee customs clearance?
No. BIS compliance addresses the applicable product certification requirements. Customs clearance may also depend on DGFT authorisation, import policy, documentation, duties, and other applicable laws.
9. How can I avoid delays in DGFT and BIS compliance?
Verify the product classification, import policy, applicable Quality Control Order, and certification scheme before placing the order. Prepare consistent documents and check current regulatory requirements before shipment.
Conclusion
Importing products subject to DGFT restrictions or mandatory BIS certification requires careful planning. The first step is to identify the correct ITC (HS) code and confirm the current import policy. Next, establish whether a DGFT authorisation, BIS certification, or both are required.
A valid IEC, accurate documentation, and early verification of product-specific conditions can help businesses prepare for the process more effectively. Where the requirements are unclear, professional guidance can help identify the appropriate route before procurement and shipment proceed.
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