Enhance Virtual Onboarding with eSignatures

Today, the pandemic has set new rules for businesses. The SMBs gave entered into the growth mode with optimal hiring. With this the human resource department is facing challenges with virtual onboarding.

Improper remote onboarding structure often leaves the talented candidates feeling confused on their new job. The evolving disconnection between the staff and employees and the business culture, it is no wonder that majority of the workforce is already quitting their jobs.

Fortunately, with some strategic tweaks to remote onboarding process can make a massive difference in the stress levels and engagement. This will boost staff retention rates.

Organizations that want to save expenses, time, and remain effective must pick robust electronic signature software solution as a safe and secure online signing system. In the first place, digital transformation of the HR team members indicates preventing faxing, scanning, and printing. Most importantly, minimizing administrative tasks, which can aid establish a more efficient HR automation.

Whereas, on the other hand, new recruits are becoming tech-savvy and expect a more optimized hiring and onboarding procedure. By living in this digital age, you must learn saying goodbye to filling out forms in person and opt for a more straightforward procedure.

What’s Virtual/Remote Onboarding?

It is the process of welcoming new employees into the organization and familiarizing them with the roles and responsibilities. As the employees cannot be present physically for the onboarding session, businesses are leveraging various online tools and technologies like video conferencing, electronic signature software, and more to bridge this geographical distance.

The objective is to make virtual hires feel close to the business culture as possible, infuse a sense of belonging, and familiarize with the workflows and technologies needed to do their work efficiently.

But how can you reinforce the business image, elevate HR team, and support the new hiring process by deploying cloud-based eSignature system?

The eSign solution can carry the same weight and legal impact as the conventional pen and paper-intensive handwritten signatures. So, the new hires can legally sign the onboarding documents quickly with just a click of a mouse.

For this reason, the solution leverages several forms of authentication, confirms your signer’s intent to sign digitally, and enables secure, safe, and ongoing access to electronically signed contracts.

The new hires can electronically sign the contracts and complete the onboarding from any place and at any time. Hence, allowing the process in unprecedented aspects.

The electronic records are later sent to the signees too. None of these parties require carrying paper documents in hand from person to person. So, misplacing or losing agreements can be prevented completely, and HR staff can spend less waiting time for the sign off.

Are you the HR manager or a critical part of the onboarding team? Then an electronic signature system can aid you with every step of the staff cycle. You can integrate the solution with the other external applications, no matter whether that is applicant tracking software, background checks, and much more.

The documents that employees submit contain extremely personal data. Hence, it is of high importance that these forms remain safe and secured by the identity authentication apps.

Ensuring that the data stays compliant and protected by the leading security measures makes sure that the workplace is effective and safe. Moreover, eSigned contracts managed and stored in compliance with the law can be more reliable than the paper.

Here we present some of the actionable insights that will aid you to enhance the virtual onboarding process in 2022 and beyond.

In between the time of accepting offer and starting the job, there is no one stopping your new employee from considering a counter offer from the competitors.

Lack of proper communication from you can increase anxiety about the job. It may also result in losing out a good candidate. Before the recruiters first day, drop an email and welcome them to your organization. You can also follow this up with a chain of mails that share details on your business benefits, culture, communication protocols, teammates, and what to expect on their first day.

Basically, on the first day of work, new recruits are asked to sign the contracts like NDAs, policies, and more. As all of them are working from home, getting them to offer wet-ink signatures is not possible at all. What they need to do is visit the local FedEx Office, print documents, sign them, scan them, and send emails of the signed contracts.

This is absolutely not the correct way to engage new hires to make them spend their first day at work. Rather, provide employees an electronic signature solution in order to sign and share the documents with a few clicks quickly. Updating the signing workflow will signal to the new hires that you care about them and want to make things effortless as much as possible.

It is critical to set 30-60-90 day plan. It will aid your new hire know their objectives for the first 30-90 days of the job. Once they understand what is expected out of them, they can take on their responsibilities confidently.

Make sure that the plans have achievable objectives. At a time when the work-life boundaries get blurred, you do not want new staff to chase the unrealistic targets. It is best to plan some training sessions to offer employees the best skills to handle the job head-on.

In case if you’re new employees have some queries or any kind of concerns during the onboarding process, they cannot pop over the human resource team every time. It is where your buddy/mentor comes into the picture, who can be offer you all the necessary help.

Plus, you can also leverage a chatbot to answer the most frequently asked questions from the new hires.

Schedule meetings to socialize, specifically between the new and old employees. Encourage your employees to check-in with the co-workers. It will make sure that they do not feel alone or isolated within the new working environment.

It is critical to stay engaged with the new recruits at each step.

a.Pushing them with excessive training materials
b. Forcing them to complete the on-boarding tasks fast
c. Excessive communication through messaging
d. Scheduling back and forth meetings

When an onboarding method is crucial, you want to ensure that there is not too much happening at the same time. During the absence of team lunches, office hours, or hangouts, the virtual onboarding can be important for an employee engagement strategy.

Hence, embracing electronic signature strategy makes sure flawless candidate experience without paperwork, and aids you showcase the businesses’ culture to new staff.

The Bottom Line

New hires can take proper action on the documentation, which needs a quick signature to complete the e-signing process in some minutes. Additionally, the business can keep the mandatory documents and HR forms organized in a centralized location. It will get digitally saved and is readily available for review and retrieval. Plus, you can print out as well as store and email the agreements whenever required.