We are going to understand how to download emails from Gmail. Gmail is an email platform on the web, we can send and receive mail through Gmail. 

We are provided with 15 GB storage in Gmail and its free storage space that they provide us with to store our emails. 

Since Google only provides us with 15 GB Storage, it can get full quickly if the flow of mail is heavy. In cases like these, you need an extra space to store your emails. 

You can download single emails or download multiple emails from Gmail to keep them safe and free up some space in the mailbox.

We can store more of our emails in this space by downloading the previous data and thereby maintaining the space of our Gmail inbox. And with this you will also be able to protect your emails.

Here are Some More Reasons on How to Download Emails from Gmail

1. Access emails offline - 

Emails on Gmail can be accessed only through the internet. If you need any important mails and you do not have an internet connection at that time, your work will get delayed. This can cause you problems. 

If you download and keep your emails on your mobile or local device, then you will be able to access them offline. Therefore, you will not have to be dependent on having an internet connection to access your previous data.

You can access your important mails anytime, that too without the internet. 

2. Keep Data safe from hackers -

People download multiple emails from Gmail and keep their data locally because many hackers try to get into your account.

Due to which you are not able to access your data. Sometimes, hackers can misuse your emails and wrong mail can be sent to someone else from your emails. 

Hackers can also delete your data, so it is important that you download and keep your data safe locally.  

3. Keep emails safe from virus/malware -

Sometimes it happens that you receive emails which contain some links. If you click those links, the virus enters your mailbox, So if there is a need then download emails from Gmail in bulk.

Your Emails and Gmail account are also affected by this virus and there are chances of your emails getting corrupted. 

If emails get corrupted you cannot access them. Therefore, it is important to download and save your emails so that if your email get corrupted or deleted, you will have them in  backup. 

#3 Manual Methods to Download the Data as Backup 

We just discussed above why we should download our emails. Reason being our data remains safe and secure. Now, let’s take a look at the methods to download Emails from Gmail.

There are the 3 Methods:-

Now, we will understand these 3 Methods in detail.

Following are the ways to download your data. 

Note: If you need a solution that is very easy or quick-working then you can use Zittasoft Email Backup Tool. By using this tool you do not need to download each message one by one. You can also download selective emails with this tool.

Google Takeout Method to Download Multiple Emails From Gmail

1. Go to your Gmail Account.

2. Next, click on the 9 Dots menu on the right side corner and choose Account.

3. Then, a new page will open. Click on the Data and Privacy. 

4. Scroll down to Download or Delete Your Data. After that, choose the Download Your Data option. 

5. Then, Google Takeout page will open and click on Deselect all. Next, scroll down to Mail and click on the checkbox. Hit Next step.

6. Here, set the Destination, File Type, and Frequency.

7. Then, hit the Create Export button.

After following this process, you will have to wait for the process to complete. It may take a few minutes, hours,  or even a few days depending on the size of the data. 

How to Download Emails from Gmail Using the Download Messages Option?

1. First, go to your Gmail Account and open the Email Message.

2. Next, click on the 3 Vertical Dots icon to open the Menu.

3. Here choose the Download Message option.

4. Then, your message will be downloaded as a .eml file.

You can follow these steps to download single messages.

Saving Messages Using the Print Feature

1. First step, you go to your Gmail account and open a single email.

2. Next, click on the 3 Dots.

3. Then, click on the Print option on the right side corner. And you have to choose the Save as pdf option and click on Save button. 

Then your email will be saved as a PDF. 

Limitations of the Manual Methods to Export the Data

There are some limitations you face when you download emails from Gmail using these manual methods:

1. When you download emails, your internet connection must be strong because if the internet is cut off in between the process, you will have to perform it again.

2. Using the download message feature, only one email is downloaded at a time. This process becomes very lengthy and time-consuming.

3. While using the Google Takeout method, the process may take hours or days to finish which is a very long time.

4. By applying the Print method, you can download only one email with attachments in PDF format.

5. With these methods, you cannot download multiple or selective emails. Either you will have to manually select emails, or you will have to download all the data.

Wrap-up

We have discussed the solution that if you feel that your data is not safe online then you can keep it safe by using the backup option. This is a great reason to learn how to download emails from Gmail. Users are afraid of their account being hacked, that is why they keep their data stored in a safe location.

You can follow any method to download your email messages and access those files without the internet as well. Moreover, you can also save a lot of time by doing so. There is also a solution mentioned in the article using which you can download your data in just a few minutes without any limitations.