How to Download Office 365 Mailbox to PST? A Comprehensive Guide

Summary: In this article, you will find how to download Office 365 mailbox to PST efficiently. Moreover, you will also get to know about the different key benefits that you will get after exporting the Office 365 mailbox to PST.

Every Organization has its crucial data and it cannot bear the loss of it. Because loss of data can create several issues in tracking past reports, conversations, and many more. Each and every organization always wants to keep their data safe whether it is small or large. Let’s find the importance of taking a backup of data for the smooth functioning of enterprises.

Why You Should Export Office 365 Mailbox to PST?

There can be multiple benefits to downloading the Office 365 mailbox to PST. Some of the key benefits are.

Data can be lost because of the cyber attack. If the data is downloaded locally then there will not be any loss.Downloading the data on the local machine helps you to make some space online.During the switching of email clients, it becomes helpful for you to import the downloaded PST file.As per the compliances, every organization has to take a backup of their data.If the data is accidentally deleted from Office 365. Then you have the backup to further use.

All of these key benefits you can get after successfully downloading Office 365 mailbox to PST.

Also Read: You can also migrate G Suite to Office 365 with some easy steps

Different Methods to Download Office 365 Mailbox to PST

Basically, Microsoft does not provide any solution to download the Office 365 mailbox to PST. There are different methods that can be used to export the Office 365 mailbox to PST.

eDiscovery Tool.Microsoft Outlook.Professional Solution.

Method 1. Export Office 365 Mailbox to PST By eDiscovery

It is a time-consuming and lengthy process.Multiple mailboxes cannot be separated into a single PST file. Each mailbox will converted to a single PST file. If the mailbox size is greater than 100 GB, then you first need to split the mailbox.Exporting of data cannot be possible to a cloud storage such as OneDrive or SharePoint.To use eDiscovery, you need to be good at technical. A non-technical person cannot able to use it.Exporting the mailbox can fail due to a large amount of data and the instability of the connection.

Method 2. Download Office 365 Mailbox to PST Using Microsoft Outlook

The Exporting of the mailbox is possible with Microsoft Outlook. You need to prepare some basic requirements such as Setup Outlook on the system enabling the POP protocol, and allowing the Sync settings to load all the data into Outlook. After fulfilling the basic requirements you can pursue these steps.

Open the Outlook and click on File.Click Open&Export > Import/Export.Select the Export to a file from the Import and Export wizard and hit Next.Select the Outlook Data File(.pst) and then Next.Now, in the dialog box, select the folders that you want to export and hit Next.Click on Browse to finalize the location and name for the resulting PST file.Press the Finish to start the exporting process.

This process will take some time as per the size of the data, after the process is completed you will have your PST file.

Method 3. Professional Method to Export Office 365 Mailbox to PST Without Outlook

There are several shortcomings with the manual methods that cannot be ignored at any cost. The Professional method comes up with the SysTools Office 365 Export Tool to fulfill all of the limitations of the manual methods. As per the data privacy, the whole data is kept private during the exporting. There is no loss of data at any stage of the process. You have to go with the below steps.

Install and set up the tool, select Office 365 as the source and Outlook as the Destination.Select the email, contacts, and calendars.Apply the Date Filter to filter out the required data only.Enter the Admin Email, and Application ID in the admin panel Click on Validate and Next.Now, in the destination window select the resulting file location and file size. After that validate and Next.Select the users from Fetch Users, Import Users, and Download template options.After selecting the users, click on validate and Start Export.

Conclusion

Downloading Office 365 mailbox to PST is required to protect your data from threats and also to access that locally. Different manual solutions have been discussed but due to some shortcomings, they are not suggested to use. The Professional method is executed with the help of software that fulfills all the shortcomings of the manual methods. Because of its advanced features, it is suggested to use.

Also Read: How to perform G Suite to G Suite Migration easily.