Migrate Email from Gmail to Office 365 in Bulk

How do I migrate Gmail emails to Office 365? If you have such queries, this article would be helpful for you. Here, we will discuss how to migrate email from Gmail to Office 365 manually. Meanwhile, if you looking for an automated solution then you can opt Gmail Backup Tool. Let’s start the migration process with the manual process.

Manual Methods to Migrate Gmail to Office 365

The manual process is divided into 7 steps and we will discuss it all step-by-step. Before moving further, make sure to sign up for the admin account of Office 365. Now, let’s move to the first step.

Step 1: Verify Your Office 365 Domain

To import Gmail to office 365, firstly you need to verify that you own the domain of the Gmail account. Verify your domain by following the quick steps:

From the Admin Center, click on Go to Setup.Choose the domain and add users.At last, set up DNS.

Step 2: Create Users and Add them to Office 365

Make sure to have an appropriate license to create users. Now, follow the steps to create users to migrate email from Gmail to Office 365.

Go to the Admin center and click on Active users under Users.To add a single user, click on Add a user, and for multiple users, click on More > Import Multiple Users.Enter the email address in the User name column.Go to Create and upload file then hit the browse button.Click the Verify button. Now, click on Next if it shows File looks good.

Step 3: Create a list of Gmail Mailbox

First, we will create an excel file that contains the email address, username, and password. Make sure you have the password of each Gmail that you want to migrate. 

Login to your G Suite admin console using your admin login credentials.Click Users then select the users list from the admin center.Select each user to get the email address of each.Now, go to Office 365 admin center and follow Users > Active users.Go to Excel, and list each user’s email address, username, and password.Now, save the file as CSV.

Step 4: Create Migration Endpoints

Now it is important for the successful migration to build a simplified communication channel. For this, you have to create the migration endpoint. For details, follow the given instructions:

In the Exchange admin center, go to the Recipients option. Select Migration and click dots (...) then Migration endpoints.Select New + and select IMAP from the new page.Enter the following details in the IMAP migration configuration page:

IMAP server: imap.gmail.com

Settings: default

Then click on Next, if it works Enter general information page opens.On this page, enter the Migration endpoint name.

Step 5: Migrate Email from Gmail to Office 365

Open Office 365 and go to the admin center.Select Exchange and then Recipients.Now, click on Migration and then the New button.Then select the option Migrate to Exchange Online and click IMAP migration then Next.Click on the Browse button from the Select the users.Select the CSV file and again click on Next.Gmail mailboxes will be displayed after verifying. Click on the Next button.It will open the Set the migration endpoint screen then select migration endpoint and click on Next.The IMAP Migration Configuration page is opened, and default values will remain the same.Click on the Next button. Provide the name of the migration batch on the Move configuration page.Finally, start the batch process for email migration from Gmail to Office 365.

Step 6: Update DNS Record

Go to the Admin Center and click on Settings.Now, go to Domain and select your domain name.Add MX Records on your DNS.

Limitations of Manual process to Migrate Gmails to Office 365

Users can face problems while following the above method because it has some limitations. Let’s discuss them in detail:

The manual process to migrate email from Gmail to Office 365 is quite lengthy. There are high possibilities of minor mistakes.Moreover, it is a time taking process. This manual approach requires high technical skills, that’s why it is not suitable for non-tech users.A minor mistake can lead to data loss. 

 

Although it is a free way to migrate emails, we shouldn’t ignore its limitations and data loss risk. To avoid these hassles, you can try Gmail Backup Tool. This professional approach allows you to migrate Gmail to Office 365 in just a few clicks. It is the best solution to avoid data loss. Additionally, it migrates multiple emails in bulk and excludes unnecessary emails or folders. This is a user-friendly solution and requires no technical knowledge. Choosing this automated approach will be a great option. Now, bind up the whole content in a few lines.

Conclusion

In this article, we have provided two solutions to migrate email from Gmail to Office 365. As the manual process is quite annoying, we suggest using the professional approach for better results. If you have enough knowledge to migrate the files or have the courage to bear the data loss risk, you can go for the manual steps. Hope, you find the article helpful.