It would be best to think about which criteria and features are most important to you when you're searching for an ATS system.
Nearly every major corporation or organization uses an ATS at least once in their daily operations. It's important to learn the basics of how they work and the best way to use them for your company.
You are likely to be looking to change to an applicant tracking software system due to the widespread availability of Applicant Tracking Software.
Candidate ranking
Advanced ATS systems often can filter and prioritize candidates who match your job description.
An ATS can rank candidates based on their experience and resume. Then, you can highlight the best fit for your job by highlighting who they think is the most suitable.
Too much automation, too many keywords, or too little focus on skill sets will make it difficult for great candidates to get past the review stage. To ensure they match the profile of the candidates you are looking for, review the suggestions in the automatic ranking system.
Keyword filtering
A great feature of many ATS systems includes the ability to filter by keywords in a resume. A keyword search allows you to automatically find candidates with specific skills from both past and current candidates. Search "iOS development" or JavaScript to see all candidates with that skill. You could also use a Boolean Search to search for multiple skills and then find candidates who have them.
The algorithm can trust, but not all. Some ATS systems can read resumes but may not recognize if they aren't formatted correctly. A great candidate might slip by.
Take the time to review a candidate's resume, especially if it matches a few keywords. They may have the additional skills you are looking for.
Customization of your career page and employer branding
A key feature of any applicant tracking software is connecting your company career page to the job descriptions and roles in your applicant tracking system.
Post job openings directly to ATS systems and post them to job boards. Job posts can be removed once they are filled.
The career page and job description are your landing page to other job sites. It should be sharp and functional to be the best candidate for your page. Add photos, logos, or social sharing capabilities to your job posting for consistent branding.
Your career page should reflect your company's brand to create solid employer branding. You will have the resources and tools to promote your brand with a good applicant tracking system in India.
Post to multiple websites
Another benefit of applicant tracking systems is publishing to multiple job websites and marketplaces with a single click. Many large job sites, such as Indeed or CareerBuilder, will offer major applicant tracking systems API connections. You can do many integrations to ensure that your sites are published in the best possible way, even if the chosen system does not offer this capability.
You'll likely want to post on other sites than the large ones, so it's worth learning how to do this yourself. Niche sites offer a unique way to reach specific audiences. Job descriptions should target them as well.
An ATS will track which job boards are most successful and provide valuable analytics to help you in your future endeavors.
Is it a single solution or an all-in-one HR platform?
Although this benefit is often overlooked, it is important to consider. Are you looking for an integrated HR software solution to manage all your functions or one ATS solution?
A fully integrated applicant tracking system will allow you to access all the information you need about a candidate. All of your information can access in a few clicks.
It is particularly useful if candidates are applying for multiple positions or feel that they might be a better match for a role in another job. Access to all information within your database is possible through a single platform, often called the Human Resources Information System (HRIS).
An ATS system, a dedicated system, will usually offer more functionality and customization because it focuses on the ATS experience. Additionally, an ATS can offer a dedicated service directly related to applicant tracking and not the general experience of an HRIS. An ATS will typically be cheaper than a complete solution.
Interview scheduler
Your applicant tracking system will be appreciated even more once you reach the interview stage in the hiring process. It allows for easy coordination between the hiring managers, the applicants, and the recruiters.
An ATS allows people to take notes and give feedback on candidates. Many systems, such as Workable or Lever, can connect to employee and manager calendars and check availability.
It allows you to communicate with all the candidates simultaneously, even if you have multiple people who need to interview one candidate. You can instead do it all via your applicant tracking system.
It reduces the amount of back and forth you have with candidates and your employees.
These headaches can eliminate by integrating the interview scheduling feature.
It is very helpful when scheduling interviews back-to-back. It can help you save a lot of time. You can even set up automatic reminders to remind you of upcoming interviews.
Onboarding
Are you interested in your applicant tracking system also functioning as an onboarding system?
A system that offers onboarding and applicant tracking will allow you to centralize all the information. You won't have to worry about different logins. It will make it easy to transfer information from one system to another and from one stage to the next.
Onboarding-specific systems are more customizable and have stronger training modules. It may be an advantage, and you may not want it to be combined with your applicant tracking system.
Importing and Exporting
It would be best to have an easy way to import and export contacts from your resume, another CRM, a spreadsheet or another applicant tracking software. It is important to find a system that can handle your data well, especially if you have lots of data or previously used an ad-hoc system.
Workflow customization
Consider the workflow of your company and how you handle hiring. It could give you an advantage over other companies in the market. The most innovative companies have an advantage in hiring. You don't want your applicant track system to work against them.
It would be best to have a custom workflow to accommodate your individuality. You should look for custom templates and capabilities to ensure that you don't have to jump through hoops just because it's the next option within the ATS.
Many applicant tracking systems allow you to communicate with and send messages for free. Automated triggers can use to automate the next step of the process. For example, you can request an interview automatically or message the next person in your hiring process. It will streamline communication.
Support
An applicant tracking system allows you to purchase software still and will require an adjustment period before any new software can purchase.
What support does the ATS offer? What does that experience look like beyond the demo and sales call? How you implement it will impact your experience. You will need to feel comfortable with the functionality of the ATS once you have received hundreds of resumes for different positions.
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