How to Export Gmail Emails to Google Sheets? A Quick Guide

Summary:- Want to analyze your Gmail data in a spreadsheet format? Exporting Gmail to Google Sheets is a straightforward process that allows you to gain valuable insights into your emails, contacts, and labels. In this guide, we'll explore both manual methods and a professional tool to help you achieve this effortlessly.

Prime Reasons to Export Gmail to Google Sheets

Exporting Gmail to Google Sheets offers several benefits for data analysis, organization, and visualization. Here are some key reasons:

• Easily analyze and summarize large datasets using pivot tables.
• Use charts and graphs to visualize trends, patterns, and correlations in your Gmail data.
• Store all your Gmail data in a single, organized spreadsheet.
• Create a backup of your Gmail data and archive it for future reference.
• Share and collaborate on your Gmail data with others using Google Sheets.
• Easily connect your Google Sheet to other tools like Google Docs, Google Slides, and Google Forms.
• Download your Google Sheet to work offline.

Scenarios For Exporting Gmail to Google Sheets

Exporting Gmail to Google Sheets can be beneficial in various scenarios. Here are some common use cases:

Data Analysis & Research

• Track email open rates, click-through rates, and conversion rates.
• Analyze customer feedback and sentiment expressed in emails.
• Track sales opportunities and progress.

Data Organization & Management

• Organize and manage your contacts in a spreadsheet format.
• Create a backup of your Gmail data for long-term storage.
• Create charts and graphs to visualize your Gmail data.

Integration with Other Tools

• Integrate your Gmail data with your customer relationship management (CRM) system.
• Track project-related emails and tasks in a spreadsheet.
• Track financial transactions and invoices related to emails

Personal Use

• Create a to-do list based on emails.
• Organize travel itineraries and bookings from emails.

Manual Solution to Export Gmail to Google Sheets

You can also export Gmail emails to Google Sheets manually using the IMAP protocol. This method allows you to directly connect your Gmail account to Google Sheets and import your emails.

#1. Enable IMAP in Google Settings

• Open Gmail application and enter your username and password.
• Click on the gear icon in the top-right corner and select See All Settings.
• In the next window, go to the Forwarding and POP/IMAP tab.
• Select Enable IMAP under the IMAP access section.
• Scroll to the bottom and click the Save Changes button.

After completing these steps, IMAP will be enabled for your Gmail account, allowing you to access your emails using IMAP-compatible clients or applications. Proceed to the next step

#2. Setup Gmail Account in Outlook

• Open Outlook on your PC.
• Navigate to File tab and click on Info.
• Click Add Account in the Info section to configure Gmail
• Enter your Gmail email address and click Connect.
• Click Next after choosing Manual setup or additional server types.
• Select POP or IMAP and click Next.

Provide Account Information

• Name: Enter the name you want recipients to see
• Email Address: Enter your complete Gmail address (e.g., [email protected]).
• Account Type: Choose “IMAP”.
• Incoming Mail Server: Enter “imap.gmail.com”.
• Outgoing Mail Server (SMTP): Enter smtp.gmail.com.
• User Name: Enter your Gmail username (without @gmail.com).
• Password: Enter your Gmail account password.

More Settings:

• Click on the More Settings button.
• Under the General tab, confirm your name and email address.
• In the Outgoing Server tab, select My outgoing server (SMTP) requires authentication
• Go to the Advanced tab and enter the following:
• Incoming server (IMAP): 993/ Outgoing server (SMTP): 587
• Enable SSL/TLS for both incoming and outgoing server connections
• At last, tap on OK >> Finish to complete the setup process.

#3. Convert Emails from Outlook to CSV

• Open Microsoft Outlook in your system.
• Go to File -> Open & Export -> Import/Export.
• Choose Export to a file and then select Comma Separated Values (CSV).
• Select the folder you want to export (e.g., Inbox, Sent Items).
•  Browse to the desired location and choose a filename for the exported CSV file.
• Click Next and then Finish to export the selected emails.

#4. Now, Import CSV File into Google Sheets

• Go to Google Drive and sign in to your Google account.
• Open Google Sheets and click + or Blank to create a new spreadsheet.
• Go to File -> Import -> Upload and select your CSV file.
• Review the data preview and choose an import location. Click Import Data.
• Your CSV file is now imported into Google Sheets. Click Open Now to view it.

Limitations of Manual Procedure

• Manually configuring multiple settings across different applications increases the possibility of errors during setup.
• This method isn't suitable for exporting large datasets of emails. Large CSV files become cumbersome to manage in Google Sheets.
• Storing your Gmail login credentials in Outlook might raise security concerns for some users.
• You have limited control over what data is imported into Google Sheets. The IMAP connection in this method might import all email data, which might not be your desired outcome.

Professional Solution to Export Gmail to Google Sheets in Batch

For a more efficient and automated solution, consider using dedicated Email Backup Tool. This tool allows you to export your entire Gmail data, including emails, contacts, and labels, into various formats, including CSV, which can be easily imported into Google Sheets and 15+ other file formats & email clients.

How to Use Experts’ Verified Solution

• Launch automated solution and enter Gmail credentials and click Login. 
• Select the required folders as per requirement using check or uncheck options.
• Now, enable advanced settings to extract specific data from Gmail emails.
• Pick CSV as a file format from drop-down menu.
• Set destination of your choice to save converted data.
• Finally, click on Backup to export Gmail emails to CSV format.
• You got your resultant data with attachments on destination path.

Next, open Google Sheets and import the exported CSV files

Salient Features of Automated Solution

• Supports backup to various formats like PST, MSG, EML, MBOX, and more.
• Allows you to choose specific folders or emails to back up.
• Maintains email properties like sender, recipient, subject, date, and attachments.
• Preserve the original folder hierarchy of your Gmail account.
• Easy-to-use interface with clear instructions.

Key Takeaways

By following these methods, you can effectively export your Gmail data to Google Sheets for analysis and visualization. Whether you prefer the manual approach or the convenience of a professional tool, the choice is yours.

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