Introducing the AV Access eShare Series: Meeting Systems for BYOM, BYOD and More

Editor’s Picks: Understanding BYOD, BYOM & Modern Meeting Systems

• Part 1. What is BYOD? Why Is It Important for Enterprises?
• Part 2. What’s BYOM and How Does It Reinvent Your Hybrid Conferencing?
• Part 3. Essentials of BYOD Meeting Room System and How to Choose Smartly
• Part 4. Introducing the AV Access eShare Series: Meeting Systems for BYOM, BYOD and More (Currently Here)
• Part 5. Meeting Room Setup Ultimate Guide: Three Hybrid Meeting Room Setups

Quick Brief of the Article

How do you choose the right BYOD and BYOM solution for a modern meeting room with different connection needs?

Modern meeting rooms need to support more than simple screen sharing. Employees and guests may bring different devices, use different conferencing platforms, and expect quick access to room displays and AV equipment. This guide explains the differences between BYOD, wireless presentation, and BYOM workflows, compares the AV Access eShare W60 Kit and eShare W90, and helps you select the right meeting system based on your room requirements, connectivity needs, and collaboration goals.

Table of Contents

• BYOD, BYOM, and Wireless Presentation: What Is the Difference?
• Why Modern Meeting Rooms Need Multiple Connection Options
• Meet the AV Access eShare Series
• eShare W60 Kit: Simple Wireless BYOM for Focused Workspaces
• eShare W90: Advanced Connectivity for Flexible Meeting Spaces
• eShare W60 Kit vs. eShare W90: Which One Fits Your Room?
• BYOM and BYOD Deployment Checklist
• Build the Room Around the Meeting, Not the Technology
• FAQ

The call is ready, the remote guests are waiting, and the meeting room already has a display, camera, and speakerphone. Then someone asks: “Which cable do I need?”

Modern meeting spaces must support employees and guests using different devices, operating systems, and conferencing platforms. The AV Access eShare Series helps connect those devices with room displays and AV peripherals, supporting presentation, BYOD, BYOM, and flexible wired/wireless workflows.

This guide explains the differences between BYOD and BYOM and helps you choose between the streamlined eShare W60 Kit and the more advanced eShare W90.

BYOD, BYOM, and Wireless Presentation: What Is the Difference?

These terms are often used together, but they solve different meeting challenges.

BYOD (Bring Your Own Device)
A participant uses their own laptop, tablet, or phone to present or join a meeting.

Wireless Presentation
Content is shared from a personal device to the room display without using a traditional video cable.

BYOM (Bring Your Own Meeting)
A participant hosts the meeting from their own laptop and conferencing platform while using room devices such as a camera, microphone, speakerphone, or display.

In simple terms, BYOD focuses on the device being used, while BYOM focuses on running the meeting from that device.

A well-designed meeting room can support both, along with wired connections for users who prefer a cable.

Why Modern Meeting Rooms Need Multiple Connection Options

A meeting room rarely serves only one purpose.

An internal team may present a report in the morning, a guest may join a client call in the afternoon, and a trainer may need multiple participants to share content the next day.

A flexible room should support:

• Local presentations from laptops, tablets, or phones
• Hybrid meetings hosted on personal devices
• Guest meetings using preferred conferencing platforms
• Wired connections through USB-C or HDMI
• Wireless sharing for faster setup and cleaner workspaces

The AV Access eShare Series provides the connection layer between user devices, displays, and supported AV equipment.

Meet the AV Access eShare Series

The eShare family combines wired and wireless presentation with meeting room connectivity.

Depending on the model, users can share content, connect displays, and access compatible USB conferencing devices.

For organizations comparing a simple deployment with a more advanced room system, the key models are eShare W60 Kit and eShare W90.

eShare W60 Kit: Simple Wireless BYOM for Focused Workspaces

The eShare W60 Kit is designed for rooms with one main display and straightforward presentation and BYOM requirements.

It is a good fit when:

• Users frequently bring their own laptops
• Wireless presentation and BYOM are the main needs
• One display supports the meeting experience
• Deployment simplicity and consistency are priorities

These requirements are common in huddle rooms and small meeting spaces. However, workflow requirements—not room size alone—should determine the right solution.

eShare W60 wireless BYOM meeting system connection diagram for a single-display meeting room

eShare W90: Advanced Connectivity for Flexible Meeting Spaces

The eShare W90 is designed for meeting rooms, training rooms, and collaboration spaces that require more connectivity options.

Wired and Wireless Access

W90 supports USB-C input, HDMI input, and dual HDMI outputs.

Its USB-C connection supports video, USB data, Gigabit Ethernet, and up to 65W Power Delivery, allowing users to connect with a single cable.

For wireless BYOM, W90 can pair with the eShare D30 USB-C dongle. With the eShare app installed, users can wirelessly connect their laptop to supported USB room devices such as cameras, speakerphones, or video bars.

Multi-Display and Multi-Source Collaboration

With two HDMI outputs, W90 supports more flexible display configurations.

When connected to one display, Quad View allows up to four sources to appear on screen simultaneously—ideal for training, comparison, review, and collaborative discussions.

USB and Network Expansion

Three USB 3.0 ports support compatible room devices.

Two Gigabit Ethernet ports provide additional network flexibility for system designers, including environments that require different network configurations.

W90 supports:

• AirPlay Mirroring
• Miracast
• Wireless dongle sharing
• USB-C input
• HDMI input
• Web UI configuration

W90 does not run Microsoft Teams, Zoom, or other meeting platforms by itself. The user’s laptop remains the meeting host, which is the foundation of BYOM.

eShare W90 BYOM meeting system connection diagram with dual displays and USB conferencing devices

eShare W60 Kit vs. eShare W90: Which One Fits Your Room?

Room size is only one consideration. The right choice depends on the meeting workflow, display requirements, and connection needs.

Choose eShare W60 Kit when:

• The room uses one main display
• Presentation and BYOM needs are simple
• Easy deployment is the priority
• Rooms require a repeatable setup
• Advanced I/O features are not required

Choose eShare W90 when:

• The room requires two HDMI outputs
• USB-C and HDMI wired sources must be supported together
• Multiple sources need to be displayed simultaneously
• Quad View collaboration is needed
• Higher-bandwidth USB 3.0 devices are required, such as touch screens
• One-cable USB-C connection with charging, data, video, and network is valuable

A small training room may require W90 because of dual displays or multi-source collaboration, while a larger room with a simple single-display workflow may work perfectly with W60.

BYOM and BYOD Deployment Checklist

1. Identify Meeting Requirements

Define what users need to do:

• Present locally
• Join hybrid meetings
• Host guest calls
• Run training sessions
• Compare multiple sources

2. Confirm Displays and Inputs

Decide:

• One display or two displays?
• USB-C connection required?
• HDMI input required?
• Wireless sharing only or mixed connection options?

3. Verify USB Devices

Confirm compatibility with:

• Cameras
• Speakerphones
• Video bars
• Touch displays

Test the complete setup before large-scale deployment.

4. Check User Devices

Review:

• Laptop operating systems
• Available ports
• USB-C video support
• Adapter requirements

5. Plan Network Requirements

Consider:

• User connection methods
• Network access policies
• Network isolation requirements

W90’s dual Ethernet ports provide additional flexibility for network planning.

6. Test the Complete Meeting Experience

Do not only check whether content appears on the display.

Test the full workflow:

Connect → Select camera/audio → Join meeting → Share content → End meeting

The complete user journey determines the real meeting experience.

Build the Room Around the Meeting, Not the Technology

Users do not enter a meeting room thinking about BYOD or BYOM.

They want to open a laptop, share an idea, join a call, and use room equipment without troubleshooting cables or settings.

The AV Access eShare Series supports this goal with two approaches:

• eShare W60 Kit: A streamlined solution for simple single-display meeting spaces
• eShare W90: A flexible system with advanced wired/wireless connectivity, dual displays, Quad View, USB expansion, and network options

Explore the eShare W60 Kit and eShare W90 to find the right solution for your meeting space.

FAQ

Is BYOM the same as BYOD?

No.

BYOD means using your own device in the room. BYOM means using your own device as the meeting host while connecting it to room AV equipment.

Can eShare support both screen sharing and conferencing?

Yes.

The eShare Series supports presentation workflows. With eShare D30 and the eShare app, compatible models can also support wireless conferencing.

Does eShare W90 run Teams or Zoom by itself?

No.

W90 does not include a built-in meeting platform. The conferencing application runs on the user’s laptop.

Does wireless conferencing require software?

Yes.

Wireless conferencing with eShare D30 requires the eShare app. Wireless screen casting uses its own pairing process.

Will every USB camera or speakerphone work?

USB compatibility depends on the device and system configuration. Always validate the complete room setup before deployment.

Can eShare W90 support two displays?

Yes.

W90 includes two HDMI outputs for flexible display configurations. Plan the display layout based on the room requirements and intended workflow.

eShare W60 Kit
A streamlined wireless BYOD solution with essential connectivity for simple presentation and BYOM workflows.

eShare W90
A flexible meeting hub with expanded wired, wireless, USB, display, and network connections for advanced collaboration spaces.