QuickBooks provides its user with various tools and benefits. In case you are a subscriber of QuickBooks Online payroll, you can print and file all the necessary tax forms to the state and federal tax authorities online very easily. Every year you need to submit form W2 if you have employees earning more than $600 in that fiscal year, and in this article, we will mention the easy steps to print W2 forms in QuickBooks Online Payroll.
Are you looking for a professional's help to guide you through the steps? Call our technical team at +1(855)-738-0359 for immediate technical assistance.
Requirements Before Printing W2 in QuickBooks Online Payroll
Before moving onto printing W2 forms, they are some basic requirements you need to go through as mentioned.
Perforated or Blank Paper
According to the IRS guidelines, you can print copies of your employee's W2 forms on plain or perforated paper that your employees can easily separate, which also gives a professional and clean look to the forms. You also need to make sure to fill forms with a pen or typewriter, as the IRS does not accept forms filled by software.
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Standard Office/Home Laser and Inkjet Blank Ink
IRS does not need the user to print W2 forms using any specific type of ink or special kind of printer, and you can print W2 forms in QuickBooks Online using regular ink used in an ordinary inkjet or laser printer. You need to ensure that the ink is non-reflective black ink.
Quick Steps to Print W2 Forms in QuickBooks Payroll
Moving ahead, we have mentioned some of the easiest steps that will help you to print W2 Forms in QuickBooks.
Step 1: Select the Paper for Printing
The very step is to choose the paper for printing and undertake the following steps.
- First, tap on the Gear icon at the top right corner and choose Payroll Settings.
- Now press the Form Printing link under the Preferences option.
- Finally, select the appropriate option (Plain or Perforated Paper), and click Okay.
Step 2: Print W2 Using QuickBooks Online Payroll
In the second step, you need to print W2 using QuickBooks online payroll.
- First, press Taxes from the left side panel, and select Payroll Tax.
- Now tap on the Annual Forms link under the Forms field.
- Further, press the drop-down list and choose an employee's name or select All Employees if you want to print W-2 for all of your employees.
- Now hit the W-2, Copies B, C & 2 links, and you will then head to Printable Employee Copies: Form W-2 page from where you can view and print the w2 form.
- Here choose a suitable period by clicking the drop-down list.
- Now tap on View to open the form in Adobe Reader.
- Click on Ctrl + P or click the Print icon from the toolbar and select Print to print the forms.
Easy Steps to Customize Print W2 on Perforated Paper
In some scenarios, you might accidentally print a separate page for Copy 2, and to avoid such a situation and prevent wastage of forms, follow these steps.
- Firstly in QuickBooks, head to the Archived Forms window and access the W-2 Forms for employees.
- Now hit the View button and then tap on Print.
- Here tap on the Pages menu, select Custom, and edit the number of pages you wish to print.
- Also, do not include the number of pages for a duplicate copy or Copy 2 of the forms.
- Finally, press the Print button, and this should successfully print the forms
Summing Up!
Hopefully, the steps mentioned in this article helped you to Print W2 Forms in QuickBooks successfully. Nonetheless, if you are stuck between the steps or you have any other queries, then feel free to contact our experts at +1(855)-738-0359″
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