What are the benefits of implementing an employee transport management system?
Providing transport for employees has become a global trend. Allowing employees to travel safely and 100% autonomously improves employee morale. Labour transportation is now part of employee benefits and is seen as an attractive incentive. More and more companies are prepared to offer transport to their employees.
However, many companies are sceptical about the process of delegating and managing routes, schedules and costs. In addition, employees may arrive at different times of the day. Companies need to leverage automation and technology to streamline employee transport. Learn how bus rental companies in Dubai can reduce transport inefficiencies.
Trends in Employee Transport Management
Many companies in Sharjah are looking for their own approach to employee transport management. With the advent of COVID-19, there are a number of challenges to the current way of doing things. The requirements for travelling safely and the distances involved are different than ever before. As a result, employee transport management has changed significantly. Here are some of the trends observed globally this year
- The need for safety
Today, we are increasingly aware of the importance of safe travelling. Companies no longer just consider traffic hazards. They also need to consider health and hygiene issues. Commuting has become a challenge for workers thanks to sanitised vehicles, small numbers of passengers, proper disinfectants, etc. Employers also realise this and do their best to provide healthy transport for their workers.
- Flexibility
Nothing in life is completely predictable. No one knows that we'll be stuck at home for months on end, afraid to even venture outdoors. Nor can we rely entirely on route planning or boarding points. Some workers may want to sit somewhere else. Or something may happen to change a carefully planned route. Employers therefore need to be very flexible to adapt to unforeseen changes.
· Provide incentives for the maintenance of low-emission vehicles.
· Provide vouchers or subsidies for the use of public transport.
· Install electric vehicle charging stations in offices.
· Encouraging the use of company-provided buses or minibuses instead of private cars.
We live in an era where the entire transport sector is changing. The way workers travel is also being revolutionised.
- Smart Commuting
Commuting is becoming a smart business model. Traffic management solutions have opened up new opportunities. Getting to work is now as easy and modern as hailing a taxi from your mobile phone. Instant messaging, GPS tracking and automated trip logging are some of the features of traffic management. All of these benefits are not available in the traditional employee transport model.
- The Green Approach
Sustainable transport has made its way into business. Now, reducing the impact on the planet also applies to the way employees travel. Employers have an important role to play in the shift to employee transport modes. For example
- Challenges faced by organizations in managing employee transport
- Employee transport has been a complex area from the outset and current trends and the need for change are not welcomed by many organizations. Let's take a look at some of the key challenges organizations may face when providing transport for employees to and from work.
- Route planning
Planning the best routes for a fleet of vehicles can be a complex task. Factors to consider includeThe time and location of the journeyDriver availabilityTime and location of the trip and availability of vehiclesAssignment of routes to driversManual route planning can complicate the process. There are also factors that cannot be controlled or planned for, such as traffic jams and obstacles.- Unnecessary driving
Poor planning prevents the fleet from using optimal routes to save time and distance. In addition, other factors contribute to wasted fuel and personnel delays. New pickup points or new drivers are common causes of unnecessary driving. Without the use of GPS maps, it can take a long time to find a pickup point.
- Keeping to the schedule
Ensuring your fleet arrives on time can be a real challenge. Adhering to pickup and delivery schedules isn't easy either. A vehicle that doesn't adhere to its schedule can jeopardize the entire shipping operation. For example, a vehicle may be tasked with picking up employees on one shift and collecting them on the next. If this vehicle fails to pick up and drop off workers on time, the next shift will also be late.
- Increased costs and resources
As you may have realized, there are many problems associated with employee relocation. Unfortunately, these problems increase costs and waste resources. When drivers make unnecessary trips, they use more fuel. Traffic congestion or road closures can cause the same thing, forcing drivers to take long detours. Another cause of wasted resources is mismanagement. Finally, high costs can affect the bottom line and reduce profits.
Benefits of providing your staff with transport management knowledge
Like logistics companies, you can use technology to overcome transport challenges. New Arabian Passenger Transportation is the right way to provide your employees with the best travelling experience. ICR mobility management software can help you plan routes, manage vehicles and complete trips on time.
Features of the Employee Traffic Management Programme
1 Real-time planning
This technology helps you plan your routes using GPS maps. By entering data such as pick-up and drop-off locations and times, you can automate the process. The process even takes into account real-time factors such as traffic to find the best route for the driver.
2 Real-time monitoring
Use GPS maps to track all the vehicles in your fleet in real time. You can also view the routes the vehicles are taking. Real-time tracking ensures the safety of your employees. You can also set up the system to alert you immediately when a vehicle deviates from its planned route.
3 Direct communication
Modern transport solutions include mobile apps for drivers. Instead of paying someone to handle phone calls or notify drivers of changes, everything can be accessed directly from the dashboard, including sending notifications and chatting with drivers. You can even send notifications automatically based on triggers, such as a change in pickup or drop-off location.
4 Employee Apps
Additional features can be added and the traffic management system can be customized for employees. Employees can manage their commute by accessing arrival times, pickup and drop-off locations, or other important information. Employees don't have to wait or stand in the wrong place because they know all the information.
Benefits of Employee Transport Apps
1 Reduced costs
Fleet maintenance costs are greatly reduced with the introduction of technology. You can save money in a number of ways:
- No more unnecessary journeys
- No more fleet manager or duty officer salaries
- Tracking fuel consumption and distance travelled
- Drivers choose the shortest routes and thus save on journeys.
2 Punctuality
With proper planning and implementation, you can ensure that your fleet runs on time. You can minimize delays and avoid wasting valuable staff time in the office. Everyone arrives and departs on time, resulting in a more productive team.
3 Better management
With a digital solution, you can manage your drivers and vehicles more efficiently. From route planning to shift notification, the platforms streamline workflows and reduce hassle. They also help you respond to real-time changes and maintain flexibility.
4 Convenience
The digitization of transport management offers more convenience for companies and employees. Everything goes according to plan, minimizing delays. Drivers can receive planned routes on their mobile phones and use GPS maps for accurate navigation. Employees' travelling experience is more comfortable than hailing a taxi.
5 Mobilizing employees
Today, the benefits of travelling are sought after by employees. You can motivate your employees to perform at their best by providing them with a hassle-free travelling experience. By arranging the best transport services for your employees, your company can create a win-win situation. The benefits will far outweigh your investment.
Final thoughts
More and more companies are looking to implement a system to manage the transport of their employees back to the office. Companies with a large number of employees need to adopt digital technology to provide their employees with a great commuting experience. This technology can help companies stand out and take their place in the industry. Transport management companies can also use this need to survive the competition. In particular, using this automated platform to manage employee transport is a must.