Facing low productivity due to continuous mails popping in your inbox? Here are the four strategies that got you covered.
Checking Email
The first and the foremost strategy for keeping your inbox clean and managing the emails wisely is to check them regularly. Doing this will not hamper your productivity while you are in the middle of the task. And this should be done during the day time. The first thing to do in the morning is check your inbox. If not morning then before lunch or during the end of the day can also be a good time to check your emails. As per the best task management software, one should avoid getting distracted by the continuous notifications from your inbox. In case of urgency, prefer instant messages mode so that you do not miss anything important.
Reading Email
The second and another important strategy that is needed to manage your email is reading mails. It is essential to use your time wisely or else you will end up wasting the whole of it. Do not take longer than two minutes to go through any male. Rather schedule a time on your calendar so that you respond to the mails within the given time period scheduled by you. This is how the best email productivity tools work. You can also highlight, flag or star messages your emails in order to understand which email has to be replied to on priority. This is a handy feature that you get with almost every tool.
Organizing Email
Having an inbox with nothing unread in it sounds too good to be true, isn't it? When you organize emails in gmail and manage your inbox, you basically help yourself in eliminating stress. It also increases productivity as it opens doors to new opportunities and ideas as you have much more than just checking your inbox. There are few tools that help you in organizing mails by setting a simple filing system and creating a folder for each project that you have been working on. This way the entire mail system becomes easy to access and manage.
Good Team Habits
When we talk about the best email productivity tools, one feature that you will see in all such tools is good team habits. This is one such habit that should be inculcated in the team members. It is all about encouraging people to send you less mails or in fcat avoid sending you unwanted mails. It is high time that you realise the demand on your time. You employees must know that sending long will not do the needful. Instead a mail with not more than two paragraphs is enough to present your opinion on anything. If there is anything important that needs details then calling or coming over for a discussion seems a much better option to go for. Amitree is one such software that takes care of these little things prominently. In case you are looking for a similar folio app for gmail, do give them a try.
