MS Outlook is a prominent email client and offers an advanced and user-friendly working experience. But, a common problem is associated with the Outlook and that is of Duplicity. No one wants duplicity in their data as it disturbs convenience and also creates some other concerns. The problem of duplicity is common for all versions of Outlook whether it is Outlook 2019/2016/2013 et cetera. Removal of duplicity becomes a must to do a task as it affects working efficiency in many ways.
How Duplicity in Outlook Effects?
• Duplicity directly increases the size of the data hence the size of the mailboxes. Over-sized mailboxes are more likely to get corrupted.
• Because of duplicate emails, if you need backup the data more space is needed hence it will cost more.
• A large size of mailboxes degrades the performance of the machine as all-time messages will be reloaded.
• Duplicity in emails directly affects the working of the organization as it makes it complicated for the user to eliminate duplicate emails while working. It makes it tough for those who have to read and reply to emails daily.
What causes email duplicity in Outlook?
Several reasons cause duplicity in the Outlook data. Let’s know about them:
• While using an email account on different devices, repeated synchronization of incoming messages is possible.
• In case the updating of the inbox is happening with a low frequency, might be possible that emails and mailboxes can lack synchronization and duplication can happen.
• If we set up a virus scanner or anti-virus program on the same system that runs the Outlook, send and receive requests can be interrupted and data duplicity is possible.
How to remove duplicate items from Outlook?
To remove from the Outlook data, two methodologies are common. Two straight ways are Manual ways and Third-party professional tools. Firstly, we will understand the manual ways them we will move toward the professional tool.
Configure rules
Firstly, analyze and check all the Outlook rules correctly. It may create confusion among users while receiving and sending emails. And this may cause the duplicity in emails.
The setting of the Email Frequency
• Open the Outlook and click on the Send/Receive button which is on the taskbar.
• Now make a click on the send or receive group and click on the send/receive groups.
• Set the “Schedule an automatic send/receive every” value b/w the 15&30. Click on the Close button.
Inbox clean up
• Open the Outlook.
• Now make a selection of any mailbox folder.
• Click on the home button which is on taskbar>>clean up option. Configure the cleanup option:
• With the Cleanup conversation, duplicate emails of conversation will be deleted.
• With the Cleanup folder, duplicate emails from any particular folder will be deleted.
• With the Cleanup folders and subfolders, duplicity from the same will be deleted.
Using Professional Third-Party Tool
Many times manual methods fail to provide a satisfactory solution. It fails to remove duplicate items and also running it is a very difficult task. Also, the manual method will be time-consuming and tedious. For the proficient working, a professional tool is a must, and Shoviv Outlook Duplicate remover stands first in the row. It provides various features for the effortless working:
• It allows the batch deduplication that simply means you can remove duplicate items from different folders in a single go.
• It has a check/unchecks feature that allows you to select for the duplicate removal.
• After the removal of duplicity, you can save PST files at the desired target.
• Shoviv Outlook Duplicate Remover tool comes with a very simple GUI hence very easy to run and simple to execute the task.
• The software supports all the versions of the Outlook and Windows O.S.
• It supports both types of PST files. I.e. ANSI and Unicode.
• Shoviv Outlook Duplicate Removal tool also comes with a demo version. Using a free demo version you can check the working of the software and efficiency for your tasks.
Final Words:
Duplicity is a major concern and everyone wants to get rid of this. Duplicity affects works in many ways i.e. corruption in file and degradation of the performance. For the deduplication, several manual ways are also available but due to the limitations of the manual ways they don’t provide a satisfactory result. Shoviv Outlook Duplicate Remover Tool being a professional tool offers everything for the effortless and perfect duplicate removal. Must download the free trial version of the tool and proceed further.
