At the early stage of the small business, managers can handle most of the business processes manually by managing a small amount of data. It is easy for the managers to manually control excel sheets, pivot trackers, email approvals, and notifications. But a manual process will lead to issues as the business grows where the unstructured operations start falling apart. Your business will reach the stage where it has outgrown your current file server, the server is approaching the end of life, or there is an increasing need to work remotely. Over time, employees struggle to find documents in complex folder structures or searching for old e-mails containing attachments. If your business is outgrowing your current systems but you’re confused about where to go next, then SharePoint implementation may be a good solution for you.
SharePoint is a web-based document management and collaboration tool that is a product of Microsoft. SharePoint allows you to securely store, organize, and share information across the organization from any device. SharePoint is a highly flexible, responsive and customizable platform that organizations prefer to use when it comes to content management, collaboration, workflow creation, and Business Process Automation which increases productivity. Here are other important benefits of using SharePoint and how it can help your business.
Seamless Collaboration
SharePoint is a document management system (DMS) designed to help companies keep their data accessible through a centralized solution. One of the best benefits of SharePoint is that multiple people can edit a document simultaneously. That means you can collaborate in real-time with coworkers, even if you’re in different places.
Centralized Hub
One of the biggest advantages of SharePoint Online is that it is a cloud solution, you can access it from anywhere, at any time and at any device. Microsoft SharePoint gives your small business a centralized easy-to-access location to share documents, news, and even project status information.
Better Security and Storage
Microsoft has an entire website devoted to security and compliance and so SharePoint has enterprise-level security features to keep your documents safe. SharePoint allows you to keep your corporate data safe with powerful and highly configurable access controls, full end-to-end encryption, integrated data loss prevention, and full industry compliance. SharePoint also gives you extensive control over how to store your sensitive business data and who has access to it. Your IT services provider can help you set up Microsoft SharePoint with the appropriate settings for the proper data storage and access.
Customizable Platform
Every business is unique, and small businesses have different needs than large corporations. Some of the important reasons companies use SharePoint is that the tool allows extensive customization capabilities to create custom workflows, system notifications based on your triggers and branding your site/ app.
Scalable as An Organization Grows
Every company hopes to be profitable and grow as time goes by. SharePoint accommodates this innate need for growth by providing options that allow companies to use what they need and to avoid needless resource spending on licenses that will not be used. Even for companies that wish to stay agile and function in small numbers, SharePoint will cover that too.
Build the tools and solutions that your organization needs with the assistance of a developer. SharePoint comes with built-in features that allow teams to build solutions quickly and effectively, without any development experience.
If you are interested in learning more on the SharePoint platform, our SharePoint development experts can help!
