Definition of E-Office:
E-Office defines that stake-holding people inside e-Office primarily be public servants and IT service providers who represent the official governments. Business skills, leadership quality, technology awareness, consistency, and willingness to learn lead to any project's success. The sufficient knowledge and required skills are seen lagging behind the employees. The mentioned skill gap and mindset gap will be the barrier to implementing the project. It should need to improve and most essentials for good governance for each stakeholders.
The e-Office has the purpose of supporting the governance by leading inter and intra-government administrations effectively and transparently. The vision of E-Office is to become simple and easy for all government offices. The open structure of e-office has great merits to reusing frameworks and products that have an excellent response for replicating all over the government level. This product brings functions and methods under a single framework.
Benefits of e-Office:
Transparency: E-Office method enhances openness and clarity of files that can track easily and update the status frequently.
Accountability: The responsive quality and speed of making a decision is relatively easier to manage.
Security: E-Office assures the data and information security and data integrity.
Platform: E-Office provides an excellent platform for re-inventing and re-engineering the government process.
Unproductive procedures: E-Office helps to attain effective productivity from the staff's energy and time. Thus, the fruitless works are neglected.
Culture: Government space improves excellent work culture and ethics through E-Office.
Collaboration: Enhances excellent cooperation in the workspace along with practical knowledge management.
The Products of e-Office:
e-File:
The government has made a considerable effort to create files, note files, make decisions at various levels, and issue letters and notifications.
Knowledge Management System (KMS):
The government manages the massive volume of documents with various categories. The papers may be policies, acts, regulations, guidelines, and manuals. E-Office KMS helps to control the documents electronically that is viewed, stored, and shared.
CAMS:
E-Office Collaboration and Messaging services help users to communicate quickly and share information in real-time. The unified communication and collaboration place is utilized by an employee that can personalize for more connected workplaces.
e-Leave:
It is the simple and easy initiative workflow to apply for leave online, track the status of applied leave, and update the reason for leave.
e-Tour:
It is the system that navigates the employee tour programs. It helps to view, apply or cancel the tour records without going for paperwork.
e-SPARROW:
It stands for Smart Performance Appraisal Report Recording Online Window. It helps to facilitate the e-filling of PAR by officers. In addition, this system helps to reduce delayed submissions of APARs.
PIMS:
It stands for Personnel Information Management System, a workflow system beneficial for employee identity, skill sets, contact details, and many more.
